Executive Administrative Coordinator, Office of the OMPs - San Jose

Ernst & Young Advisory Services Sdn Bhd; San Jose (CA); Hybrid; USD 56,000 - 103,000; Full time

Job summary

An established industry player seeks an Executive Administrative Coordinator to provide high-level support to executives. This role involves managing complex calendars, coordinating travel, and ensuring efficient operations. You will leverage your strong analytical and organizational skills to solve problems and improve productivity while fostering relationships with key stakeholders. Join a forward-thinking company that values your contributions and offers a comprehensive benefits package, including medical coverage and 401(k) plans. Embrace the opportunity to work in a hybrid model, balancing in-person collaboration with remote flexibility.

Benefits

Medical coverage

Dental coverage

Pension plan

401(k) plan

Paid time off options

Qualifications

• 8-10 years of experience in administrative support roles.
• Strong analytical, organizational, and communication skills required.

Responsibilities

• Manage administrative services for executives and coordinate projects.
• Build relationships with internal and external stakeholders.

Skills

Analytical Skills

Organizational Skills

Research Skills

Communication Skills

Problem Solving

Time Management

Education

BA/BS degree

Relevant experience

Tools

MS Word

MS Excel

MS PowerPoint

MS Teams

SharePoint

MS Outlook

Job description

Executive Administrative Coordinator, Office of the OMPs - San Jose

Location: San Jose

Date: Mar 22, 2025

Requisition ID: 1581726

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. Join us and build an exceptional experience for yourself, and a better working world for all.

The opportunity

As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will proactively identify the needs and challenges of the executive, ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives.

Your key responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
• Build and foster relationships with internal and external business leaders and stakeholders
• Protect confidential/proprietary information and manage data and records securely
• Independently compose, format and edit non-technical business documents
• Liaise with service line and core business service personnel to track and coordinate executive work/projects
• Compile, review and analyze markets and budget reports
• Anticipate and manage complex and constantly changing calendars
• Coordinate domestic/international travel, internal and external events, meetings and conferences

Skills and attributes for success

• Complex problem solving using strong analytical, organizational and research skills
• Ability to communicate effectively and professionally with all levels
• Prioritize and perform multiple tasks simultaneously
• Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
• Work independently

To qualify for the role, you must have

• BA/BS degree or relevant experience
• 8-10 plus years of experience
• Typically, no less than 5 - 7 years relevant experience
• Flexible for overtime as required
• Must be flexible to travel

What we offer

We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $56,600 to $102,700. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.

Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

For those living in California, please click here for additional information.

EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.