Executive Administrative Coordinator, Office of the OMPs - San Jose

Ernst & Young Advisory Services Sdn Bhd; San Jose (CA); Hybrid; USD 56,000 - 103,000; Full time

Job summary

Join a forward-thinking firm as an Executive Administrative Coordinator in San Jose, where you will provide essential support to top executives. This role involves managing complex schedules, coordinating travel, and ensuring seamless communication within the organization. You'll leverage your problem-solving skills and proficiency in Microsoft Office to enhance productivity and efficiency. The company fosters a diverse and inclusive culture, offering a flexible hybrid work model and a comprehensive benefits package. If you're ready to make a meaningful impact and grow your career in a dynamic environment, this opportunity is for you.

Benefits

Flexible vacation policy

Comprehensive benefits package

Continuous learning opportunities

Diverse and inclusive culture

Qualifications

• 8-10 years of experience in an administrative role supporting executives.
• Strong analytical and organizational skills required for problem-solving.

Responsibilities

• Manage administrative services for senior executives and coordinate projects.
• Build relationships with internal and external stakeholders.

Skills

Complex problem solving

Analytical skills

Organizational skills

Research skills

Effective communication

MS Word

MS Excel

MS PowerPoint

MS Teams

MS SharePoint

MS Outlook

Education

BA/BS degree

Relevant experience

Tools

Microsoft Office Suite

Job description

Executive Administrative Coordinator, Office of the OMPs - San Jose

Location: San Jose

Date: Apr 20, 2025

Requisition ID: 1581726

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. Join us and build an exceptional experience for yourself, and a better working world for all.

The opportunity

As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm. You will proactively identify the needs and challenges of the executive, ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.

Your key responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors.
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives.
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity.
• Build and foster relationships with internal and external business leaders and stakeholders to support business objectives.
• Protect confidential/proprietary information and manage data and records securely.
• Independently compose, format and edit non-technical business documents in conjunction with leader executives.
• Liaise with service line and core business service personnel to track and coordinate executive work/projects.
• Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials.
• Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars.
• Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources.

Skills and attributes for success

• Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills.
• Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy.
• Prioritize and perform multiple tasks simultaneously.
• Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook.
• Work independently.

To qualify for the role, you must have

• BA/BS degree or relevant experience.
• 8-10 plus years of experience.
• Typically, no less than 5 - 7 years relevant experience.
• Flexible for overtime as required.
• Must be flexible to travel.

Ideally, you’ll also have

• 5+ yrs. exp supporting senior leadership level executives in large organization or firm.

What we offer

We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $56,600 to $102,700. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography.

Join us in our team-led and leader-enabled hybrid model. Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances.

Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.

Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.

Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

EY exists to build a better working world, helping to create long-term value for clients, people and society.