Executive Administrative Coordinator

Community College of Denver; Lamar (CO); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

Health coverage

Dental coverage

Vision plan

Life insurance

Disability coverage

Flexible Spending Account (FSA)

Job summary

Colorado Community College System—Lamar Community College campus seeks an Executive Administrative Coordinator to provide high-level administrative support to the Foundation’s Executive Director and the College’s Vice Presidents across Academic Affairs and Administrative Services.

The role requires independent judgment, strong organization, and the ability to manage multiple priorities while maintaining professional relationships with internal and external stakeholders.

Qualifications

• Bachelor’s degree or an Associate degree with two additional years of relevant experience.
• One year in a customer service-related role or administrative support.
• Three years computer processing skills/data management.
• Proven experience working with diverse populations.

Responsibilities

• Provide administrative and project coordination support to the Foundation Executive Director and College Vice Presidents.
• Coordinate board meetings, donor appointments, materials, and communications.
• Support donor relations, fundraising campaigns, and alumni relations.
• Coordinate fundraising events and Foundation activities, including logistics and follow-up.
• Monitor deadlines, budgets, and financial documentation with confidentiality.

Skills

Independent work

Relationship building

Cross-department

Attention to detail

Education

Bachelor’s degree

Associate degree + 2 years relevant experience

Tools

Acalog

Job description

Title: Executive Administrative Coordinator

Position Type: Professional Technical;Full-time

College: Lamar Community College

Division: Office of the President

Department:LCC Foundation and LCC Administration

Campus: Lamar Main Campus

Location: Lamar

Salary Range: $43,155 - $47,000

Who We Are:

At Lamar Community College, you'll find the rare opportunity to build a meaningful career while enjoying the benefits of rural Colorado living. Trade traffic for open roads, crowded neighborhoods for friendly faces, and long commutes for more time doing what you love.
Our campus is at the center of a vibrant and supportive community where employees have the chance to make a visible impact, build genuine relationships, and help shape the future of students and the region. From community festivals and local sporting events to outdoor adventures, stunning prairie sunsets, and some of the best stargazing in Colorado, Lamar offers a lifestyle that is both rewarding and refreshing.
If you're looking for a career where your work matters, your voice is valued, and your community knows your name, Lamar Community College may be exactly the place you've been searching for.

Job Summary:

The Executive Administrative Coordinator provides high-level administrative and operational support to the Foundation's Executive Director and the College's Vice Presidents which includes the Academic Affairs division and Administrative Services. This position serves as a central resource for coordinating institutional activities, maintaining records, monitoring deadlines, facilitating communication, and supporting strategic initiatives across multiple departments.

Within Academic Affairs, the Coordinator supports Career and Technical Education (CTE) reporting and compliance, Perkins grant administration, academic catalog maintenance, faculty credential tracking, academic assessment and program review record keeping, and administrative operations.

Within the Foundation, the Coordinator has an ongoing role assisting with donor stewardship, fundraising campaigns, alumni relations, community partnerships, special events, data tracking and record keeping, and Foundation board activities. The position requires independent judgment, strong organizational and analytical abilities, discretion when handling confidential information, and the ability to manage competing priorities while maintaining professional relationships with internal and external stakeholders.

Duties & Responsibilities:

Foundation

1. Provide administrative and project coordination support to the Foundation Executive Director, including scheduling, correspondence, meeting preparation, recordkeeping, and follow-up activities.
2. Coordinate Foundation board and committee meetings, donor appointments, and community engagements; prepare agendas, presentations, reports, and meeting materials.
3. Support donor relations and stewardship by maintaining accurate donor records, coordinating acknowledgments and recognition activities, and facilitating donor visits and communications.
4. Assist with fundraising campaigns, sponsorships, grant opportunities, and special initiatives, including research, promotional materials, documentation, and progress tracking.
5. Coordinate fundraising events and Foundation activities, including invitations, registrations, volunteers, sponsorship commitments, logistics, and follow-up.
6. Support alumni relations, community partnerships, and outreach initiatives by maintaining relationships with businesses, donors, civic organizations, and other stakeholders; assist with newsletters, website content, and promotional communications.
7. Monitor Foundation projects, deadlines, budgets, purchasing, and financial documentation while maintaining confidentiality and compliance with College and Foundation procedures.

Academic Services

1. Provide administrative, faculty, concurrent enrollment, and staff support to Academic Affairs as assigned.
2. Update, maintain, and publish the LCC Catalog annually.
3. Write the annual Perkins Grant Request and work with the Vice President, Controller, and Career and Technical Education (CTE) departments to monitor grant expenditures.
4. Complete and submit CTE program approvals, revisions, and renewals, including five-year plans, one-year plans, improvement plans, and funded project plans.
5. Maintain CTE faculty credential records and provide monthly updates to the system office.
6. Initiate VE 135 reporting and finalize data entry by established deadlines; maintain accurate records and prepare reports using college systems.
7. Lead the event planning committee for LCC Graduation Ceremony
8. Oversee administration of IDEA course evaluations each semester
9. Support Deans in assessment & program review processes for academic programs excluding Integrated Health – keeping record and following up with faculty
10. Review course syllabi prior to Dean approvals

All Areas

Other Duties as Assigned; to include duties requested by Administrative Services.

Competencies/KSAs:

• Able to work independently and manage tasks with minimal supervision
• Friendly and personable, with strong relationship-building skills
• Able to work cross-departmentally and manage competing priorities in different areas
• Comfortable in a developing environment where processes are still being built
• Creative and resourceful in finding ways to engage alumni and donors
• Strong communicator, both in writing and in person
• Strong attention to detail

Minimum Qualifications:

Bachelor’s degree; or an Associate degree with two (2) additional years of relevant experience in lieu of Bachelor’s degree.
One (1) year experience working in a customer service-related role or One (1) year of administrative support experience.
Three years computer processing skills/data management.
Proven experience working with diverse populations.

Preferred Qualifications:

Experience working with Software/Platforms such as Acalog
Alumni relations, fundraising, and event planning
Knowledge of Colorado’s Career and Technical Education programs.

Additional Information/Benefits:

Lamar Community College offers a comprehensive benefits package designed to support the health, financial well-being, professional growth, and work-life balance of our employees. Benefits include:
Comprehensive health coverage, including medical, dental, vision, life, disability, legal, and medical transport plans.
Flexible Spending Account (FSA) and Health Savings Account (HSA) options to help employees manage eligible healthcare expenses.
Generous retirement benefits through PERA, including employer retirement contributions and access to optional 401(k) and 457 retirement savings plans.
Tuition reimbursement to support continued education and professional growth.
Generous paid leave, including accrual of 15 hours of annual leave and 10 hours of sick leave each month.
Free employee access to the LCC Fitness Center, supporting employee health and wellness.

CCCS is an Equal Opportunity Employer

The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.

Reasonable Accommodation/Additional Details

Lamar Community College provides reasonable accommodations to applicants and employees with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process and/or during the course of employment, please contact Audrey Rodriguez, Director of Human Resources, at 2401 S. Main St., Lamar, CO 81052; [phone] or [e-mail]