Executive Administrative Assistant to Hospital Director

MedVet; Chicago (IL); On-site; USD 29,000 - 37,000; Full time

Job summary

MedVet is seeking an Administrative Assistant to support the Hospital Director and daily hospital operations. The role includes managing calendars, coordinating travel, preparing agendas and minutes, and handling communications with staff, clients, and vendors.

Ideal candidates have 2–3 years of administrative experience, strong Microsoft Office skills, and the ability to work in a fast-paced environment while maintaining confidentiality and professionalism.

Qualifications

• Minimum of 2–3 years of administrative experience.
• Proficiency in Microsoft Office, especially Outlook calendars.
• Highly organized and able to meet deadlines.
• Strong written and verbal communication.
• Discretion with confidential information.

Responsibilities

• Provide direct administrative support to the Hospital Director.
• Manage calendars and schedule appointments.
• Coordinate travel and prepare expense reports.
• Prepare agendas and minutes for internal and external meetings.
• Greet and represent MedVet to staff, clients, guests, and vendors.
• Respond to inquiries and route them appropriately.
• Monitor communications for action items and deadlines.
• Maintain document tracking and filing systems.
• Draft and edit communications and reports as assigned.
• Oversee general office organization and supplies.
• Identify workflow issues and propose improvements.
• Support special projects and initiatives.
• Perform additional duties as assigned.

Skills

Calendar management

MS Office

Organizational skills

Communication

Confidentiality

Customer service

Job description

MedVet is seeking an Administrative Assistant to support the Hospital Director and daily hospital operations. The role includes managing calendars, coordinating travel, preparing agendas and minutes, and handling communications with staff, clients, and vendors.

Ideal candidates have 2–3 years of administrative experience, strong Microsoft Office skills, and the ability to work in a fast-paced environment while maintaining confidentiality and professionalism.