Executive Administrative Assistant - TA & Culture

Nationwide; Columbus (OH); Hybrid; USD 56,000 - 104,000; Full time

Benefits offered by this job

Medical/dental/vision

Life insurance

Disability coverage

PTO 18 days/year

9 paid holidays

401(k) with company match

Pension plan

Business casual attire

Job summary

Nationwide is seeking an Executive Administrative Assistant who partners with VP and AVP leaders in Talent Acquisition and Culture. The role goes beyond traditional admin support, driving organization, prioritization and execution across complex initiatives.

The position is hybrid, reporting to an Associate Vice President level executive, with responsibilities including calendar management, travel planning, reporting, budgeting, and communications, while mentoring other admins when needed.

Qualifications

• High school diploma or equivalent; some college coursework beneficial.
• Typically six or more years of related administrative assistant experience.
• Strong communication skills to interact with leaders, associates, and external contacts.
• Ability to proofread own work and ensure content/format accuracy.
• Knowledge of company policies and organizational structure.

Responsibilities

• Manages multi-leader calendars and personal calendars as directed.
• Coordinates travel plans and adjusts itineraries as needed.
• Prepares reports and presentations by gathering information.
• Screens communications for action items and due dates; drafts executive responses.
• Supports office procedures to improve team productivity and efficiency.
• Monitors expenses and processes expense reports for accuracy.
• Assists with budget for meeting planning and invoice processing.

Skills

Calendar management

Travel planning

Executive communication

Proofreading

Budget/expense awareness

Education

High school diploma

Tools

MS Office

Reporting tools

Job description

Job Conditions

If you’re passionate about becoming a Nationwide associate and believe you have the potential to be something great, let’s talk. At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

The Executive Administrative Assistant serves as a strategic operational partner to the VP and AVP leadership team within Talent Acquisition and Culture. This role goes beyond traditional administrative support, acting as a trusted assistant who drives organization, prioritization, and execution across complex, fast-paced initiatives.

This is a hybrid work schedule.

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Job Description

Key Responsibilities:

• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed.
• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
• Compiles information for reports and presentations.
• Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
• Provides assistance with office procedures or processes that help the team be more productive and efficient.
• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
• Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
• Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
• May participate in special projects as assigned.

May Perform Other Responsibilities As Assigned.

Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. This is an individual contributor role.

Typical Skills And Experiences

Education:

High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.

License/Certification/Designation:

Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.

Experience:

Typically, six or more years related administrative assistant experience. Nationwide experience is highly desirable.

Knowledge, Abilities and Skills:

Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates, and external contacts. Ability to proofread own work and work of others for content and format accuracy. Intermediate mathematical calculation skills. Ability to build effective business relationships.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.

Values:

Regularly and consistently demonstrates Nationwide Values.

Job Conditions

Overtime Eligibility:

Eligible (Non Exempt)

Working Conditions:

Occasional travel. Non-standard, extended or overtime work as needed based on workflow needs.

ADA:

The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

Benefits

• medical/dental/vision
• life insurance
• short and long term disability coverage
• paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date
• nine paid holidays
• 8 hours of Lifetime paid time off
• 8 hours of Unity Day paid time off
• 401(k) with company match
• company-paid pension plan
• business casual attire
• and more

Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.

The national salary range for Executive Administrative Assistant : $55,700.00-$103,500.00

The expected starting salary range for Executive Administrative Assistant : $55,700.00 - $83,500.00