Executive Administrative Assistant - SOF AT&L

Applied Research Solutions; Tampa (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

Applied Research Solutions (ARS) seeks an Executive Administrative Assistant to support the SOF AT&L program at MacDill AFB, FL. The role covers calendar management, travel planning, and executive-level communications in a high-security environment.

The successful candidate will have 4+ years of executive support experience, TS/SCI clearance, and strong proficiency with MS Office and SharePoint. On-site at MacDill AFB, with federal program interactions.

Qualifications

• Citizenship: Must be a US citizen.
• Clearance: Must possess and maintain a TS w/SCI.
• Education: Career-related Associate's Degree.
• Years of Experience: 4 years related executive administrative work experience.

Responsibilities

• Manage Program Executive Office emails and executive-level messages; coordinate internal/external meetings and events.
• Arrange travel; prepare itineraries and meeting agendas.
• Provide continuity in executive's absence.
• Proficient in Microsoft Office, SharePoint, and related tools.

Skills

Executive support

Calendar management

Travel planning

MS Office

VTC coordination

Stakeholder liaison

Education

Associate's Degree

Bachelor's Degree

Tools

SharePoint

DTS

TMT

VTC Procedures

MS Office Suite

Job description

Job Category: Administrative Assistant

Requisition Number: EXECU004951

Contract Type: Full-Time

Locations

Tampa, FL 33621, USA

Description

ARS has an exciting new opportunity for aExecutive Administrative Assistantinsupport of Special Operations Forces Acquisition, Technology and Logistics’ (SOF AT&L).

This is a full-time opportunity located at MacDill AFB, FL

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support.Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities include:

• Management of Program Executive Office email, with executive level messaging, as required. Coordinate and schedule internal/external meetings, conference calls, video teleconferences, and events.
• Manage travel, prepare travel itinerary and provide meeting agendas, as required.
• Provides continuity in executive's absence.
• Excellent Knowledge/Proficiency in TMT, DTS, Microsoft Office products, SharePoint.
• Plan and coordinate administrative functions and provides information, assistance and advice regarding official PEO functions
• Acts as interface with high-level military and governmental visits/matters regarding program on Congressional Oversight.
• Performs all office administrative duties at the O-6 Level to include, travel, manage calendar, schedule meetings, manage phone calls, manage emails, office supplies.
• Conducts data call and workflow tasks in enterprise systems.
• Coordinates setup and execution of video teleconference (VTC) meetings in both open and secure environments.
• Provides continuity in AE executive's absence.
• Other duties as assigned

Qualifications/ Technical Experience Requirements:

MinimumExperience:

• Citizenship:Must be a US citizen
• Clearance:Must possess and maintain a TS w/SCI
• Education:Career-related Associate's Degree
• Years of Experience:4 years related executive administrative work experience

Additional Experience:

• Independent working level knowledge of SOCOM systems for Form 14, Defense Travel System (DTS), Task Management Tool (TMT), Share Point Portal, VTC Procedures, Meeting Scheduler is highly desired.
• Flexibility to temporarily support or backfill Executive Assistant in Acquisition and S&T Executive Office when required.
• Ability to communicate effectively, both oral and written.
• Ability to perform as part of a diverse team.
• Strong working Knowledge of Microsoft (MS) Office Suite software.
• Experience and knowledge of working with executive level internal and external stakeholder organizations is required.
• Experience and knowledge of DoD Acquisition Executive level internal and external stakeholder organizations is highly desired.
• Functional experience as a files and record management specialist at the Executive Level is required.
• Experience as a military files and record management specialist is higly desired.
• Experience in written and verbal protocol at the senior executive level is required.
• Experience in written and verbal protocol at the General Officer / Flag Officer level is highly desired.
• Senior Executive Level Administrative Experience is required. Senior Non-commissioned Officer who has Administrative Officer expeirence is highly desired.
• Ability to quickly gain independent working proficiency in SOCOM sytems, including but not limited to, Form 14, Defense Travel System (DTS), Task Management Tool (TMT), Share Point Portal, VTC Procedures, Meeting Scheduler is highly desired.
• Experience and knowledge of PEO-Maritime internal and external stakeholder organizations is highly desirable.
• Functional experience as a military files and record management specialist is valued.

Preferred Qualifications:

• Education:Career-related Bachelor's Degree
• Years of Experience:6 years related executive administrative work experience

Additional Information

• Location:MacDill AFB, FL
• On-site/Hybrid/Remote:On-Site
• Travel:10%

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.