Executive Administrative Assistant – Rural Health Transformation

Office of Shared Administration (WV); Charleston (WV); Vor Ort; USD 34.000 - 52.000; Vollzeit

Zusammenfassung

Office of Shared Administration (WV) is seeking an Administrative Assistant to support the Rural Health Transformation Program in Charleston, WV. The role reports to the Deputy Director and requires on-site presence, strong organizational skills, and discretion in handling confidential matters.

Responsibilities include calendar management, travel coordination, drafting executive communications, and representing leadership in meetings with stakeholders.

Qualifikationen

• High school diploma or equivalent required; associate/bachelor's preferred.
• 3-5 years of progressively responsible administrative or executive support experience.
• Strong proficiency with word processing, spreadsheets, and calendars; familiarity with virtual meeting platforms.

Aufgaben

• Serve as primary point of contact for director and program communications.
• Draft, format, and review high-quality correspondence, memos, and reports.
• Coordinate complex calendars and travel arrangements for leadership.
• Attend meetings in the supervisor’s absence and capture key actions and deadlines.
• Prepare materials for presentations, reports, and program meetings.
• Maintain confidential records and program files in line with standards.
• Track program priorities, milestones, and deadlines.
• Support core office operations and internal communications.

Kenntnisse

Strategic Workflow Optimization

Executive Presence

Discretion & Ethical Integrity

Adaptive Technology Use

Stress Tolerance & Prioritization

Articulate Communication

Ausbildung

High school diploma or equivalent

Associate’s or bachelor’s degree preferred

3-5 years administrative experience

Tools

Google Workspace

Zoom

Teams

Jobbeschreibung

Office of Shared Administration (WV) is seeking an Administrative Assistant to support the Rural Health Transformation Program in Charleston, WV. The role reports to the Deputy Director and requires on-site presence, strong organizational skills, and discretion in handling confidential matters.

Responsibilities include calendar management, travel coordination, drafting executive communications, and representing leadership in meetings with stakeholders.