Executive Administrative Assistant – Research, Development & Product

Echodyne Corp; Kirkland (WA); On-site; USD 40,000 - 61,000; Full time

Benefits offered by this job

RSU

Medical Insurance (full coverage)

401(k) match

Flexible PTO

Paid Holidays

Commuter Benefits

Life Insurance

Disability Insurance

Job summary

Echodyne seeks an Executive Administrative Assistant to provide high-level support to Vice Presidents and leaders across Research, Development, and Product. You will manage calendars, coordinate domestic and international travel, and prepare confidential materials in a fast-paced tech environment.

The role emphasizes proactive problem solving, discretion, and cross-functional collaboration to keep leadership aligned and operations efficient.

Qualifications

• Experience supporting executives in a fast-paced technology environment.
• Strong calendar management and travel coordination abilities.
• Discretion handling confidential information and sensitive documents.

Responsibilities

• Provide executive support to multiple VPs and senior leaders.
• Manage complex calendars, protect focus time, and resolve scheduling conflicts.
• Prepare agendas, briefing materials, and confidential correspondence.
• Coordinate cross-functional meetings and planning cadences.
• Maintain dashboards, trackers, and organizational documentation.
• Process expense reports, POs, invoices, and vendor paperwork.

Skills

Executive Presence

Calendar Management

Organization & Prioritization

Proactive Problem Solving

Confidentiality & Discretion

Adaptability

Relationship Building

Attention to Detail

Job description

Echodyne offers the world’s first compact solid-state true beam‑steering radar for a wide range of industries and applications. Our high-performance radars work in all weather and are designed for autonomous vehicles, uncrewed aircraft & drones, and security of borders, critical infrastructure, and smart cities. The company combines the patented technology of metamaterials with powerful software to create a radar sensor with unprecedented performance at commercial price points. Echodyne offers its radars to companies working in Automotive, Transportation, Critical Infrastructure Protection, Border Security, Smart Cities, Uncrewed Aircraft Systems (UAS), and Airspace Management including Urban Air Mobility (UTM).

Radar Reinvented.

Echodyne is seeking an Executive Administrative Assistant to join our fast-growing team.

ROLE OVERVIEW

The Executive Assistant provides high-level strategic and administrative support to the Vice Presidents and leadership teams within Research, Development, and Product. The role is responsible for managing executive priorities, optimizing calendars, coordinating meetings and communications, supporting department operations, and driving follow-through on key initiatives. While the position reports to Human Resources for performance management and administrative oversight, day-to-day priorities are directed by the supported Vice Presidents. The successful candidate is proactive, highly organized, adaptable, exercises exceptional judgment, and thrives in a fast-paced technology environment.

RESPONSIBILITIES

Executive Support

• Provide comprehensive executive support to multiple Vice Presidents and senior leaders.
• Manage complex calendars, proactively balancing competing priorities, protecting focus time, and anticipating scheduling conflicts.
• Own recurring executive operating rhythms, including one-on-ones, staff meetings, quarterly business reviews, leadership reviews, and planning cadences.
• Prepare agendas, presentations, briefing materials, and confidential correspondence.
• Track action items, decisions, and follow-up through completion.
• Coordinate complex domestic and international travel, itineraries, expense reports, and contingency planning.
• Prioritize competing executive requests and elevate conflicts appropriately.

Department & Project Coordination

• Coordinate cross-functional meetings involving Research, Development, and Product business functions.
• Support quarterly and annual planning activities, leadership off-sites, workshops, customer visits, and team events.
• Develop and maintain dashboards, trackers, shared resources, and organizational documentation.
• Coordinate vendor paperwork, NDAs, purchase requests, invoices, and contracts as assigned.
• Identify and implement administrative process improvements.

Communication & Relationship Management

• Serve as a trusted liaison between executives and internal/external stakeholders.
• Communicate professionally with employees at all levels.
• Handle confidential employee, business, engineering, product development, customer, and intellectual property information with the highest level of discretion.

Administrative & Financial Support

• Process expense reports, purchase orders, invoices, and administrative transactions.
• Track and maintain visibility into departmental discretionary spending, including morale, training, travel, computer upgrades, and other team-related expenses.
• Maintain accurate records and ensure compliance with company policies.

REPORTING STRUCTU RE

• HR provides performance management, coaching, career development, and employment administration.
• Day-to-day work assignments, priorities, and operational feedback are provided by the supported Vice Presidents.
• HR partners with the supported leaders on performance evaluations, development planning, and annual goals.

KEY COMPETENCIES

• Executive Presence
• Strategic Calendar Management
• Organization & Prioritization
• Proactive Problem Solving
• Confidentiality & Discretion
• Adaptability
• Relationship Building
• Attention to Detail

SUCCESS IN THIS ROLE

• Executives operate efficiently with well-managed schedules and priorities.
• Leadership meetings are well organized and followed through to completion.
• Administrative processes become increasingly scalable and efficient.
• Strong partnerships are established across Research, Development, Product, HR, and other business functions.

Echodyne’s technology is export controlled by the U.S. Government and we must evaluate an applicant’s eligibility to handle export-controlled information or obtain required Government authorizations. Therefore, we will ask you as part of the application process to identify whether you are a U.S. Citizen or green card holder, or have asylum/refugee status in the U.S.

WHAT WE OFFER

This is a non-exempt role.

The hourly rate for this role is $28.82 — $43.99 USD

We offer competitive compensation and benefits to our full-time, US-based employees, including:

• RSU (Restricted Stock Units)
• Generous Benefits:
• Fully-paid medical, dental, and vision insurance premiums for you
• Choice of PPO or HDHP/HSA
• Virtual Care – 98Point6
• Employee Assistance Program
• Mental Health coverage through Springhealth & Talkspace (Premera)
• Travel Assistance Insurance
• Company Paid Life Insurance
• Company Paid Short & Long Term Disability
• Flexible PTO (exempt) / 15 days per year (non-exempt)
• 401(k) match
• Pet Insurance
• Prepaid Legal Program
• Commuter Benefits
• Paid Company Holidays

All qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran or any other characteristic protected by law.