Executive Administrative Assistant & Operations Support

HII; Newport News (VA); On-site; USD 52,000 - 68,000; Full time

Job summary

HII Newport News Shipbuilding in Newport News, VA, is seeking an Administrative Support professional to assist program leadership with day-to-day operations. You will manage calendars, coordinate meetings and travel, prepare expense reports, and maintain records to ensure smooth operations across the organization.

This role requires strong communication, discretion, and the ability to juggle multiple priorities in a fast-paced environment.

Qualifications

• High School/GED and 4 years of additional education and/or experience.
• US Citizenship required for this position.
• Ability to manage multiple competing priorities and complex calendar management.
• Strong communication and professional demeanor for executive support.

Responsibilities

• Manages and maintains leadership calendars, including scheduling meetings and resolving conflicts.
• Coordinates meetings, conferences, and executive visits, reserving spaces and coordinating logistics.
• Prepares, processes, and reconciles expense reports and other business expenses.
• Provides administrative support to leadership, including drafting documents and maintaining files.
• Acts as Building Owner for facility-related concerns and coordinates with Facilities.

Skills

Strong communication skills

Administrative support

Education

High School/GED plus 4 years education/experience

Tools

VMS

SAP knowledge

SMAX

IndySoft

Job description

HII Newport News Shipbuilding in Newport News, VA, is seeking an Administrative Support professional to assist program leadership with day-to-day operations. You will manage calendars, coordinate meetings and travel, prepare expense reports, and maintain records to ensure smooth operations across the organization.

This role requires strong communication, discretion, and the ability to juggle multiple priorities in a fast-paced environment.