Executive Administrative Assistant Office Operations Assistant

The Alsandor Law Firm; Houston (TX); On-site; USD 50,000; Full time

Job summary

Join a dynamic family law firm as an Executive Assistant, where your organizational skills and proactive approach will be vital. In this role, you will support the owner and manage office operations, ensuring smooth daily functions. You'll be the go-to person for internal support and coordination, making a significant impact on the team's success. This is an opportunity to thrive in a supportive environment that values your contributions and fosters professional growth. If you are detail-oriented, tech-savvy, and passionate about helping others, this position is perfect for you.

Qualifications

• Proven experience in executive support or office administration.
• Strong communication skills and natural leadership in group settings.
• Detail-oriented with the ability to manage multiple responsibilities.

Responsibilities

• Act as the executive assistant to the firm’s owner and manage office operations.
• Lead daily internal team meetings and coordinate vendor appointments.
• Handle accounts payable tasks and assist with payroll processing.

Skills

Organizational Skills

Communication Skills

Microsoft Excel

CRM Software

Customer Service Orientation

Attention to Detail

Problem Solving

Education

High School Diploma

College Degree

Tools

MS Office

Billing Software

Payroll Systems

Job description

The Alsandor Law Firm • Houston, TX, US

Posted 3 days ago

Description

Are you a proactive, organized, and personable professional who thrives in a dynamic environment? We are a growing family law firm in Houston, Texas, seeking a sharp and dependable Executive Assistant to serve as the right hand to the owner and help manage both office operations and administrative responsibilities.

This is not just another assistant job — you’ll be a critical team leader, a problem-solver, and a go-to person for internal support and external coordination. If you’re a self-starter who can juggle priorities, take initiative, and maintain high standards with a positive, caring attitude, we want to hear from you.

Responsibilities

• Act as the executive assistant to the firm’s owner: anticipate needs, manage tasks, and ensure smooth operations
• Lead and facilitate daily internal team meetings with professionalism and clarity
• Schedule and coordinate office vendor appointments (e.g., exterminators, electricians, landscapers)
• Handle accounts payable tasks, including utilities, phones, internet, landscaping, and other service vendors
• Create, update, and manage reports and tracking tools in Microsoft Excel and other software
• Screen resumes, conduct initial candidate interviews, and coordinate with the hiring attorney
• Assist with payroll processing and routine bill payments
• Learn and manage CRM and other law firm software with ease
• Maintain an organized and welcoming office environment
• Represent the firm with professionalism, empathy, and discretion
• Prepare client invoices
• Communicate with clients regarding the payment of their account
• Resolve client account issues
• Ensure client trust balances are at the appropriate level
• Process payroll
• Interview prospective employees
• Assist with employee insurance renewal and management
• Maintain and order office supplies
• Maintain office equipment

Qualifications

• Proven experience in executive support, office administration, or operations (legal industry experience a plus but not required)
• Highly organized, detail-oriented, and able to manage multiple responsibilities without hand-holding
• Strong communication skills and natural leadership in group settings
• Technologically proficient and a fast learner with tools such as Microsoft Excel, CRMs, and billing/payroll systems
• Comfortable coordinating with vendors and professionals both in-person and virtually
• Discreet and trustworthy with confidential information
• A positive, caring attitude and team-first mindset
• Advanced computer proficiency, especially with MS Office, Excel, and billing software programs
• Understanding of billing and accounting software; ability to learn new software easily
• Proficiency in English
• Two years or equivalent experience working as a billing specialist at a law firm
• Proven work experience as an accounts receivable clerk, manager, or accountant
• Adept at using spreadsheets and generating reports
• A high degree of accuracy and attention to detail, along with a knack for numbers
• Ability to work independently
• Customer service orientation and negotiation skills
• Ability to handle multiple projects at a time and meet deadlines
• Strong written and verbal communication and organizational skills
• A high school diploma or equivalent is required; a college degree is preferred

Compensation

$50,000

About The Alsandor Law Firm

For over 25 years, under the guidance of board-certified Family Law Specialist Cheryl Alsandor, The Alsandor Law Firm has provided outstanding representation to its clients, giving each client a creative solution to their unique family law issues. This distinction is achieved by hiring creative, smart problem solvers who are dedicated team members and share a passion for helping people!

If you're interested in learning more about our company, you can learn more here: