Executive Administrative Assistant - Group Benefits Sales

Nationwide; United States; Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical/dental/vision

Life insurance

Short and long term disability

Paid time off

Job summary

Nationwide is seeking an Executive Administrative Assistant to join a Fortune 100 team in Columbus, OH. You will support leaders with confidential, detailed administrative tasks and help manage calendars and travel.

This role requires initiative, strong communication, and the ability to draft executive communications. The position is hybrid: 2 days in office, 3 days remote, with Nationwide Values guiding daily work.

Qualifications

• Confidential, detail-oriented administrative support experience.
• Experience supporting executives and teams in a fast-paced environment.
• Ability to coordinate calendars, travel, and meetings across leaders.

Responsibilities

• Manage calendars for multiple leaders and teams.
• Coordinate travel plans and mid-trip changes as needed.
• Prepare reports and presentations.
• Draft executive communications and triage email requests.
• Assist with office procedures to improve productivity.
• Monitor and process departmental expenses and budgets for meetings.

Skills

Calendar management

Travel coordination

Communication skills

Meeting coordination

Expense reports

Budget knowledge

Proofreading

Executive support

Education

High school/technical secretarial studies

Tools

Microsoft Office

Email/CRM tools

Job description

Are you passionate about being part of a team at a Fortune 100 company with nearly $70 billion in annual sales that delivers extraordinary care to help individuals and businesses prepare for and protect their future? If so, then Nationwide Financial could be the place for you! At Nationwide®, "on your side" goes beyond just words. Our customers and partners are at the center of everything we do and we're looking for associates who are passionate about delivering extraordinary care.

Location and Work Schedule

The hired associate must reside within 35 miles of the following location: Columbus: One Nationwide Plaza, Columbus OH, 43215

Work schedule: 2 days in office, 3 days remote.

This role does not qualify for employer sponsored work authorization. Nationwide does not participate in the STEM OPT extension program.

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Key Responsibilities

• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed.
• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
• Compiles information for reports and presentations.
• Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
• Provides assistance with office procedures or processes that help the team be more productive and efficient.
• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
• Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
• Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
• May participate in special projects as assigned.
• May perform other responsibilities as assigned.

Reporting Relationships

Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. This is an individual contributor role.

Typical Skills and Experiences

• Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.
• License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
• Experience: Typically, six or more years related administrative assistant experience. Nationwide experience is highly desirable.
• Knowledge, Abilities and Skills: Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates, and external contacts. Ability to proofread own work and work of others for content and format accuracy. Intermediate mathematical calculation skills. Ability to build effective business relationships.
• Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing Exceptions

Staffing exceptions to the above must be approved by the hiring manager's leader and Human Resources Business Partner.

Values

Regularly and consistently demonstrates Nationwide Values.

Job Conditions

• Overtime Eligibility: Eligible (Non Exempt)
• Working Conditions: Occasional travel. Non-standard, extended or overtime work as needed based on workflow needs.
• ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

Benefits

We have an array of benefits to fit your needs, including:

• medical/dental/vision
• life insurance
• short and long term disability coverage
• paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated qua