Executive Administrative Assistant & GRC Operations Specialist

Zobility; Troy (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

Zobility in Troy, MI is seeking an Executive Administrative Assistant & GRC Operations Specialist to provide high-level administrative and operational support to the GRC leadership team, manage sensitive information, and coordinate governance activities.

The role requires impeccable organization, discretion, and strong MS Office skills, with responsibilities spanning calendar and travel management, meeting logistics, and cross-functional project support across Ethics, Privacy and Sustainability

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum of 3 years providing executive-level support or equivalent.
• Impeccable organization skills and attention to detail.
• Exceptional interpersonal skills.
• Expert in Microsoft Office with emphasis on PowerPoint and Microsoft Planner.
• Strong project and program management skills.
• Technology-forward mindset.
• Ability to work 5 days a week in Troy, MI office location.

Responsibilities

• Manage complex calendars and coordinate meetings with leadership, external counsel, regulators, auditors, and stakeholders globally.
• Coordinate domestic and international travel arrangements, including itineraries and expense reporting.
• Prepare correspondence, presentations, reports, agendas, and executive communications.
• Track and manage action items, deliverables, and follow-up activities arising from leadership meetings.
• Manage executive email review and disposition.
• Plan and coordinate GRC-led Steering Committees and cross-functional meetings.
• Prepare and distribute meeting notices and agendas.
• Track notes, actions, and follow-up items.
• Support administration of Ethics, Privacy and Sustainability programs and monitor milestones.
• Maintain team materials in SharePoint/Teams.
• Coordinate department meetings, off-sites, leadership events, and training programs.
• Identify opportunities to improve operational efficiency and administrative processes.
• Track deadlines and deliverables for GRC-led programs.

Skills

Calendar management

Travel coordination

Meeting logistics

Presentation preparation

Communication

MS Office

PowerPoint

Microsoft Planner

Project management

Program management

SharePoint/Teams

Education

Bachelor’s degree or equivalent experience

Tools

SharePoint

Teams

Microsoft Planner

PowerPoint

Job description

The Executive Administrative Assistant & GRC Operations Specialist provides administrative and operational support to the Governance, Risk & Compliance (GRC) legal leadership team. This role requires exceptional judgment, discretion, organizational skills, and the ability to manage sensitive and confidential information. This role serves as a trusted partner ensuring efficient operations, coordination of strategic initiatives, governance activities, compliance reporting, and cross-functional collaboration. This position reports to the Vice President, Chief Employment, Litigation & GRC Counsel.

Executive Support

• Manage complex calendars, prioritize scheduling requests, and coordinate meetings across executive leadership, external counsel, regulators, auditors, and business stakeholders globally.
• Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics.
• Manage logistics for meetings and conferences.
• Prepare correspondence, presentations, reports, agendas, and executive communications.
• Track and manage action items, deliverables, and follow-up activities arising from leadership meetings.
• Manage executive email review and disposition.
• Other administrative duties as requested.

Governance Support

• Plan and coordinate GRC-led Steering Committees and other cross-functional team meetings.
• Support preparation of presentations and related materials.
• Prepare and distribute meeting notices and agendas.
• Track notes, actions, and follow-up items.

Program Support

• Support administration of Ethics & Compliance, Privacy and Sustainability programs.
• Coordinate and monitor projects, milestones, and reporting activities across multiple GRC workstreams to ensure timely completion of key objectives.
• Assist with the development of SOPs, team reporting and other standard work.
• Maintain team materials housed in Sharepoint, Teams or other repositories.
• Coordinate department meetings, off-sites, leadership events, and training programs.
• Identify opportunities to improve operational efficiency and administrative processes.
• Track deadlines and deliverables for GRC-led programs.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum of 3 years providing executive-level support or equivalent.
• Impeccable organization skills and attention to detail.
• Exceptional interpersonal skills.
• Expert in Microsoft Office with emphasis on PowerPoint and Microsoft Planner.
• Strong project and program management skills.
• Technology-forward mindset.
• Ability to work 5 days a week in Troy, MI office location.