Executive Administrative Assistant, Cat Digital

Caterpillar; Peoria (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

Caterpillar is seeking a motivated Administrative Assistant to support executives in Peoria, IL. This role involves administrative tasks such as managing communication, scheduling meetings, and organizing travel details. Join a team committed to building a better world and enhancing operational efficiency.

Benefits

Medical, dental, and vision benefits

Paid time off plan

401(k) savings plans

Health Savings Account (HSA)

Flexible Spending Accounts (FSAs)

Career Development opportunities

Incentive bonus

Qualifications

• Understanding of effective communication concepts.
• Ability to establish and maintain working relationships.
• Ability to complete tasks with high precision.
• Knowledge of planning and organizing tasks.

Responsibilities

• Provide administrative support to executives.
• Schedule meetings and maintain calendars.
• Prepare expense reports and coordinate travel.

Skills

Effective Communications

Management

Accuracy and Attention to Detail

Planning and Organizing

Copywriting and Editing

Job description

Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Cat Digital is the digital and technology arm of Caterpillar Inc., leveraging the latest technologies to build industry leading digital and analytics solutions for our customers and dealers. We’ve created an inclusive environment for you to explore your passions, make an impact and do the work that really matters. With over 1.5M connected assets worldwide, our business and in the industries, we serve, data is generated continuously by Cat equipment using the latest technology, advanced analytics, telematics and AI capabilities to help our customers build a better world.

Job Summary:

The Cat Digital Division is looking for a highly motivated Administrative Assistant in Peoria, IL. In this role, you'll offer top-notch administrative support to our company executives, giving them more time to focus on their key management duties.

What You Will Do:

• Typing, filing, transcription, and/or shorthand.
• Operate a PC and standard software programs. The incumbent spends a significant amount of time organizing and expediting workflow through the supervisor’s office. Job duties also require the use of advanced levels of understanding and skill in Microsoft Office.
• Prepare expense books. Tend to all the details involved with manager's visits to Caterpillar domestic and overseas facilities and to other companies and unions. Coordinates visits of corporate customers to Peoria, coordinates airline travel, prepares expense books and reconciles manager's expense statement.
• Coordinate communications by receiving and passing along e-mails, notices, etc. Organize, complete, and maintain large projects such as a database for a process improvement. This might also include the direction and coordination of the activities of others such as temporary clerical help, co-ops, other administrative professionals, etc.
• Prepare presentation materials as needed.
• Schedule meetings and maintain calendars.
• Arrange customer/dealer/consultant visits including lodging, meals, scheduling, meetings, etc. Works with highly sensitive and confidential information.

What You Will Have:

• Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
• Management: Knowledge of relationship management techniques; ability to establish and maintain healthy working relationships with clients, vendors, and peers.
• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Planning and Organizing: Knowledge of the process of planning and arranging tasks and resources; ability to plan and organize both time and resources to get things completed while structuring and maintaining work in a systematic and highly methodical way.
• Copywriting and Editing: Knowledge of copywriting and editing; ability to write, review and edit texts and documents to promote marketing.

What You Will Get:

• Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world.
• Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and 401K) along with the potential of an annual bonus. Additional benefits include paid vacation days and paid holidays.
• All qualified individuals – Including minorities, females, veterans and individuals with disabilities – are encouraged to apply.

Additional Details:

• Location: Peoria, IL

About Caterpillar

Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.

Summary Pay Range:

$28.15 - $42.25

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*

• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careers.

Posting Dates:

June 13, 2025 - June 29, 2025

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities.

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