Executive Administrative Assistant - Bilingual

Magic City Casino; Miami (FL); On-site; USD 50,000 - 80,000; Full time

Job summary

Wind Creek Hospitality seeks an Executive Assistant to the Property Manager to act as liaison between the public, Wind Creek Hospitality, and staff. You will provide administrative coordination and clerical support to effectively discharge responsibilities for the Property Manager.

The role requires a Bachelor’s Degree and 2 years EA experience to a VP of a $5M company, or 6+ years in a similar EA position.

Qualifications

• Bachelor’s degree required; two years EA experience to VP in a $5M revenue company required
• Must be 21 years or older
• Proficient in Excel, Outlook, PowerPoint and Word; skills test with 70% pass rate required
• Willing to work nights, weekends and holidays as needed
• Able to communicate effectively in English and Spanish, both written and spoken
• Experience in confidential work settings
• Mature, organized, detail-oriented, and able to relate to general public
• Must have valid State Driver’s License and insurable driving record
• Willingness to travel to northern gaming properties and participate in training
• Must obtain/maintain Occupational License under Florida statutes and stay in good standing with Florida Gaming Control Commission
• Willing to work in a smoke/secondary smoke environment

Responsibilities

• Provides clerical and administrative support including typing, proofreading, and correspondence
• Maintains and files financial correspondence and records
• Assists with monthly/quarterly financial reports preparation
• Assists with property expenditure reports preparation
• Reviews incoming correspondence and highlights items for Property Manager
• Schedules/coordinates appointments and travel; communicates directives to staff
• Provides administrative support to all operational areas; prepares executive summaries/reports
• Assists with recruitment coordination: resumes, interviews, candidate communication
• Serves as liaison between Property Manager, Wind Creek Hospitality Board, General Managers, and outside entities
• Other duties as assigned

Skills

Bilingual English/Spanish

Excellent communication

Discretion/confidentiality

Organizational skills

Team coordination

Education

Bachelor’s Degree in Related Field

Tools

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Description

Job Overviews

The Executive Assistant to the Property Manager acts as liaison between the general public, Wind Creek Hospitality and the Property’s Staff. This person will provide assistance to the Property Manager through administrative coordination and clerical support to effectively discharge the responsibilities required by this position.

Purpose

Our genuine engagement and positive energy provide guests an escape from their routine into our exciting fantasy world of fun, chance, and possibility, where everyone feels a sense of belonging and importance.

Value System

Our enthusiastic commitment to our purpose inspires and empowers us to do everything right, have fun, and be the best.We will be recognized fairly, elevating our levels of personal accountability, and focus on our customer.The resulting creation of wealth will grow opportunities for all.

Duties And Responsibilities

• Provides clerical and administrative support functions including preparing, typing, and proofreading a wide variety of correspondence and reports
• Maintains and files a variety of financial correspondence and records
• Assists with the preparation and distribution of monthly and quarterly financial reports
• Assists with the preparation of monthly and quarterly reports reflecting expenditures of property
• Reviews incoming correspondence and handles all not requiring personal attention of the Property Manager; Reviews various business and financial publications, news releases, and reports and prepares comments to call the attention to the Property Manager, items of importance
• Schedules and maintains appointments, handles travel arrangements, and prepares outgoing correspondence for the Property manager; Communicates directives to the staff from the Property Manager
• Provides administrative and or hands on support to all operational areas as requested; Assembles information/data into executive summaries and detailed reports
• Assists the Property Manager and Operations Managers with coordination of open positions, resumes, scheduling of interviews, and communicates with prospective candidates
• Performs communicative functions between the Property Manager, Wind Creek Hospitality Board, Wind Creek Hospitality General Managers, and outside entities as directed
• Other duties & responsibilities as assigned

Job Requirements (Please Ensure You Meet The Listed Requirements Prior To Applying)

• Bachelor’s Degree in Related Field AND two (2) years Executive Administrative Assistant experience to a Vice President of a $5 million revenue generating company-required
  • OR Six (6) years of experience in an Executive Administrative Assistant position to a Vice President of a $5 million revenue generating company- required
• Must be twenty-one (21) years of age or older-required
• Must be proficient in use of Excel, Outlook, Power Point and Word computer programs (a skills test will be administered and candidate must pass with a 70% pass rate)– required
• Must have willingness to work nights, weekends & holidays as needed-required
• Demonstrated ability to communicate effectively, both verbally and in writing in both English and Spanish- required
• Experience working in a confidential work setting
• Skilled and mature in making valid judgments, the determination of priorities, working independently; well organized with attention to detail; and the ability to relate effectively to the general public
• People oriented, relating well to people from diverse backgrounds, and possess a high level of maturity and the ability to work with and maintain confidentiality
• Must have a valid and current State Driver’s License and an insurable driving record for purposes of driving company vehicles as required
• Willingness to travel to northern gaming properties as requested
• Willing to travel and to participate in training as recommended
• Must have an Occupational License (or the ability to obtain and maintain a license) pursuant to the Florida Statues and remain in good standing with the Florida Gaming Control Commission as a requirement for this position
• Must have willingness and ability to work in a smoke/secondary smoke environment

Complaints about the recruitment or selection process for employment should be directed in writing to office of the President and CEO of Wind Creek Hospitality.

Source: Hospitality Online