Executive Admin Assistant - Bilingual

Wind Creek Hospitality; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Wind Creek Hospitality in Florida seeks an Executive Assistant to the Property Manager to serve as a liaison between the public, Wind Creek Hospitality and the Property Staff. This role provides administrative coordination and clerical support to effectively discharge responsibilities.

The position requires managing schedules, travel arrangements, and preparation of reports, while handling confidential information.

Qualifications

• Bachelor’s Degree in Related Field is required.
• Two years of Executive Administrative Assistant experience to a VP for a $5M revenue company is required.
• Must be 21 years or older.
• Proficient in Excel, Outlook, PowerPoint and Word (skills test with 70% pass rate).
• Willingness to work nights, weekends and holidays as needed.
• Must communicate effectively in English and Spanish, both written and spoken.

Responsibilities

• Provide clerical and administrative support including drafting and proofreading correspondence and reports.
• Maintain and file financial correspondence and records; assist with monthly/quarterly reports.
• Prepare and distribute financial reports reflecting property expenditures.
• Schedule appointments, arrange travel, and handle communications from the Property Manager.
• Coordinate open positions, resumes, and interview scheduling with HR.
• Communicate with Wind Creek Hospitality Board, GMs and external entities as directed.

Skills

Communication skills

Bilingual English/Spanish

Professionalism

Education

Bachelor’s Degree in Related Field

Tools

Excel

Outlook

PowerPoint

Word

Job description

Job Overviews

The Executive Assistant to the Property Manager acts as liaison between the general public, Wind Creek Hospitality and the Property’s Staff. This person will provide assistance to the Property Manager through administrative coordination and clerical support to effectively discharge the responsibilities required by this position.

Description

The Executive Assistant to the Property Manager acts as liaison between the general public, Wind Creek Hospitality and the Property’s Staff. This person will provide assistance to the Property Manager through administrative coordination and clerical support to effectively discharge the responsibilities required by this position.

Purpose

Our genuine engagement and positive energy provide guests an escape from their routine into our exciting fantasy world of fun, chance, and possibility, where everyone feels a sense of belonging and importance.

Value System

Our enthusiastic commitment to our purpose inspires and empowers us to do everything right, have fun, and be the best. We will be recognized fairly, elevating our levels of personal accountability, and focus on our customer. The resulting creation of wealth will grow opportunities for all.

Duties and Responsibilities

• Provides clerical and administrative support functions including preparing, typing, and proofreading a wide variety of correspondence and reports
• Maintains and files a variety of financial correspondence and records
• Assists with the preparation and distribution of monthly and quarterly financial reports
• Assists with the preparation of monthly and quarterly reports reflecting expenditures of property
• Reviews incoming correspondence and handles all not requiring personal attention of the Property Manager; Reviews various business and financial publications, news releases, and reports and prepares comments to call the attention to the Property Manager, items of importance
• Schedules and maintains appointments, handles travel arrangements, and prepares outgoing correspondence for the Property manager; Communicates directives to the staff from the Property Manager
• Provides administrative and or hands on support to all operational areas as requested; Assembles information/data into executive summaries and detailed reports
• Assists the Property Manager and Operations Managers with coordination of open positions, resumes, scheduling of interviews, and communicates with prospective candidates
• Performs communicative functions between the Property Manager, Wind Creek Hospitality Board, Wind Creek Hospitality General Managers, and outside entities as directed
• Other duties & responsibilities as assigned

Job Requirements

(please ensure you meet the listed requirements prior to applying)

• Bachelor’s Degree in Related Field AND two (2) years Executive Administrative Assistant experience to a Vice President of a $5 million revenue generating company-required
  • OR Six (6) years of experience in an Executive Administrative Assistant position to a Vice President of a $5 million revenue generating company- required
• Must be twenty-one (21) years of age or older-required
• Must be proficient in use of Excel, Outlook, Power Point and Word computer programs (a skills test will be administered and candidate must pass with a 70% pass rate)- required
• Must have willingness to work nights, weekends & holidays as needed-required
• Demonstrated ability to communicate effectively, both verbally and in writing in both English and Spanish- required
• Experience working in a confidential work setting
• Skilled and mature in making valid judgments, the determination of priorities, working independently; well organized with attention to detail; and the ability to relate effectively to the general public
• People oriented, relating well to people from diverse backgrounds, and possess a high level of maturity and the ability to work with and maintain confidentiality
• Must have a valid and current State Driver’s License and an insurable driving record for purposes of driving company vehicles as required
• Willingness to travel to northern gaming properties as requested
• Willing to travel and to participate in training as recommended
• Must have an Occupational License (or the ability to obtain and maintain a license) pursuant to the Florida Statues and remain in good standing with the Florida Gaming Control Commission as a requirement for this position
• Must have willingness and ability to work in a smoke/secondary smoke environment