Executive Administrative Assistant

American Electric Power; Washington (Washington County); On-site; USD 63,000 - 79,000; Full time

Job summary

American Electric Power provides high-level administrative support to assigned executives, managing calendars, coordinating travel, processing expenses, and handling light office tasks. This role requires discretion, proactive planning, and strong organizational skills in a demanding corporate setting.

As the executive assistant, you will navigate across time zones, prepare agendas and materials, and maintain confidential information with care, while collaborating with facilities and IT to

Qualifications

• Five or more years of diversified administrative experience supporting senior leaders, with calendar management, travel coordination, and expense processing.
• High school graduate or equivalent; some college or office administration training desirable.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook; quick to learn new tools.

Responsibilities

• Calendar and scheduling management: Own the executive's calendar end to end across multiple time zones.
• Travel coordination: Plan and book complex domestic and international travel in line with policy.
• Expense and reimbursement management: Prepare, submit, and track expense reports; reconcile cards.
• Light office management: Order supplies, assist with onsite meeting logistics, greet visitors.
• Communications and correspondence: Screen calls and emails; draft and proofread documents.
• Document and information management: Maintain organized filing systems, ensure accuracy.
• Policy awareness and judgment: Stay current on company policies and exercise discretion.

Skills

Calendar management

Travel coordination

Expense processing

Communication

Education

High school diploma

Some college

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Washington, District of Columbia, United States

Aug 10, 2026

$63,496 - $79,369/year

Job Posting End Date

08-17-2026

Please note the job posting will close on the day before the posting end date.

Job Summary

Provides high-level administrative support to assigned Executives, with primary responsibility for calendar management, travel coordination, expense processing, and light office management. Maintains a close, highly responsive working relationship with the executives and their team, anticipating needs and resolving logistical issues before they elevate. Works independently under general supervision, exercises sound judgment within the scope of authority, and consistently safeguards confidential information related to high-level executive plans and decisions affecting Company operations.

Job Description

What you’ll do:

Calendar and scheduling management. Own the executive's calendar end to end. Schedule, reschedule, and prioritize meetings across multiple time zones, resolve conflicts proactively, and ensure the executive is prepared with agendas, materials, and context ahead of each meeting.

Travel coordination. Plan and book complex domestic and international travel, including flights, lodging, ground transportation, and itineraries. Anticipate disruptions, manage last-minute changes, and ensure all travel aligns with company policy and the executive's preferences.

Expense and reimbursement management. Prepare, submit, and track expense reports and reimbursements accurately and on time. Reconcile corporate card activity, maintain receipts and documentation, and follow up on outstanding items.

Light office management. Support day-to-day office needs such as ordering supplies, coordinating with facilities and IT, assisting with onsite meeting logistics, greeting visitors, and helping keep shared spaces organized and functional.

Communications and correspondence. Screen calls, emails, and visitors. Draft, edit, and proofread correspondence, reports, and presentations from general instructions. Relay messages and instructions on behalf of the executive and follow up on pending items to ensure nothing falls through the cracks.

Document and information management. Inspect documents, calculations, and materials flowing through the executive office for accuracy and consistency. Establish and maintain organized digital and physical filing systems for quick retrieval.

Policy awareness and judgment. Stay current on Company policies and practices relevant to the executive office and make day-to-day administrative decisions within the limits of approved programs.

What we’re looking for:

Education: High school graduate or equivalent education and/or experience. Some college and/or office administration training is desirable.

Work Experience: Five or more years of diversified administrative experience supporting senior leaders, with demonstrated strength in calendar management, executive travel coordination, and expense processing.

Technical Proficiency: High proficiency across Microsoft Word, Excel, PowerPoint, and Outlook is required. Comfort learning and adopting new tools quickly (e.g., expense, travel, and collaboration platforms) is expected.

Core Attributes:

Exceptional attention to detail and accuracy.

Proactive and anticipatory mindset; identifies needs before being asked.

Strong organizational and time-management skills with the ability to juggle competing priorities.

Professional discretion and consistent handling of confidential information.

Clear, concise written and verbal communication.

Service-oriented and collaborative working style.

Other Requirements: Physical demand level is Sedentary.

American Electric Power (On-Site)

#LI-Onsite

At AEP, we’re more than just an energy company — we’re a team of dedicated professionals committed to delivering safe, reliable, and innovative energy solutions. Guided by our mission to put the customer first, we strive to exceed expectations by listening, responding, and continuously improving the way we serve our communities. If you're passionate about making a meaningful impact and being part of a forward-thinking organization, this is the company for you!

Compensation Data

Compensation Grade:

SP20-005

Compensation Range:

$63,496.00 - $79,369.00

The Physical Demand Level for this job is: S – Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

American Electric Power

We’re working together with our customers and communities to create the future of energy.

American Electric Power delivers reliable, affordable energy to 5.6 million customers across 11 states while investing $54 billion to enhance services and support community growth.