Executive Administrative Assistant

Anchor Home; Timonium (MD); On-site; USD 40,000 - 55,000; Full time

Job summary

Anchor Home, based in Timonium, MD, is seeking a detail-oriented Administrative Project Coordinator. This role supports various organizational needs, from office management to coordination of marketing materials. The ideal candidate will possess strong organizational skills, multitasking ability, and not be afraid to take initiative in a fast-paced environment.

With a positive attitude and a willingness to learn, the candidate will help streamline administrative operations, ensuring effective communication and organization throughout the company.

Qualifications

• 1-2 years of applicable administrative experience.
• Open to recent graduates and entry-level candidates.
• Experience with Microsoft Office Suite, Asana, Canva, and SharePoint is a plus.

Responsibilities

• Greet visitors and direct them to the appropriate person or area.
• Support the CEO and COO with administrative projects and day-to-day tasks.
• Assist with creating and scheduling social media posts.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Tech troubleshooting

Education

1-2 years of applicable administrative experience or recent graduate

Tools

Microsoft Office Suite

Asana

Canva

SharePoint

Job description

Anchor Home is a dynamic, fast-growing human services organization in Baltimore County, Maryland, dedicated to delivering best-in-class services and experiences to individuals with intellectual and developmental disabilities. Anchor Home prides itself on providing exceptional person-centered services designed around the people we serve. Our programs include Residential Services, Community Development Services, and Personal Support.

At Anchor Home, we champion diversity and innovation. We are professionals from various backgrounds, experiences, cultures, and walks of life, coming together to make a difference in the lives of the people we serve.

Position Overview

Anchor Home is seeking a highly organized and motivated Administrative Project Coordinator to support our growing team. This role is ideal for someone who enjoys variety in their workday, likes helping others stay organized, and is comfortable jumping in wherever support is needed. The Administrative Assistant will provide support across leadership and all areas of the organization.

Ideal candidates are self-starters who are detail-oriented, eager to learn, and comfortable taking initiative in a fast-paced environment.

Key Responsibilities

Administrative & Office Support

• Greet visitors and direct them to the appropriate person or area
• Answer phone calls, emails, and general office inquiries
• Support the CEO and COO with administrative projects and day-to-day tasks
• Schedule meetings, manage calendars, and coordinate virtual meetings via Microsoft Teams
• Organize documents, maintain records, and keep systems updated
• Assist with office organization, supply ordering, and general operational needs

Communication & Coordination

• Draft and distribute internal announcements, reminders, and updates
• Support clear and professional communication across the organization
• Assist with scheduling meetings, trainings, and company events
• Help track follow-ups, tasks, and ongoing projects
• Provide basic tech support (minor troubleshooting, system issues)
• Prepare devices and appropriate system access for new hires
• Support virtual meeting setup and troubleshooting
• Maintain organized records of equipment and user access

Marketing & Creative Support

• Assist with creating and scheduling social media posts
• Support development of flyers, promotional materials, and internal graphics
• Assist with marketing and recruiting content as needed
• Help ensure company materials remain consistent and professional

Qualifications

• 1-2 years of applicable administrative experience
• Open to recent graduates and entry-level candidates
• Comfortable learning and troubleshooting technology systems
• Experience with Microsoft Office Suite, Asana, Canva, and SharePoint is a plus
• Strong attention to detail and ability to multitask
• Positive attitude, professionalism, and willingness to help wherever needed
• Ability to work independently while managing multiple priorities in a fast-paced environment
• Fully on-site, Monday – Friday in Timonium, MD