Executive Administrative Assistant

BARDO Hotels; Savannah (GA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) with vesting

Paid time off & holidays

Complimentary daily team member meal

Job summary

Hotel Bardo Savannah is seeking an Executive Administrative Assistant to provide polished, proactive support to the General Manager and the Strategic Leadership Team. This role is central to keeping leaders organized, facilitating communication, and ensuring priorities move forward in a luxury hotel environment.

The right candidate will be proactive, discreet, and capable of making day-to-day decisions while maintaining professionalism and a warm, guest-focused approach.

Qualifications

• 1 to 3+ years of administrative or executive support experience.
• Hospitality, hotel, luxury service experience preferred.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication with professional presence.

Responsibilities

• Provide direct administrative support to the General Manager, including calendar management and scheduling.
• Serve as a professional point of contact for guests, owners, vendors, leaders, and associates.
• Support the Strategic Leadership Team with admin tasks and coordination.
• Prepare agendas, materials, presentations, and reports for leadership meetings.
• Track projects, deadlines, and leadership follow-ups to ensure accountability.
• Maintain organized filing systems and confidential documentation.
• Support culture-building efforts and People & Culture initiatives.
• Assist with onboarding logistics for leaders and new team members.
• Coordinate VIP arrivals and executive hospitality touches.
• Manage inventory and ordering of office supplies and materials.
• Anticipate needs and identify efficiency opportunities to improve operations.
• Make sound day-to-day decisions and seek guidance when appropriate.

Skills

Calendar management

Communication skills

Organizational skills

Hospitality experience

Professionalism and discretion

Tools

Microsoft Office Suite

Google Workspace

Canva

Job description

About the role

Hotel Bardo Savannah is seeking an Executive Administrative Assistant to provide thoughtful, polished, and highly organized administrative support to the General Manager while also supporting the broader Strategic Leadership Team as needed.

This role is ideal for someone who enjoys being at the center of a dynamic hotel environment, helping keep leaders organized, communication flowing, and priorities moving forward. The Executive Administrative Assistant will represent the General Manager’s office with guests, owners, vendors, leaders, and associates, so professionalism, warmth, discretion, and strong communication skills are essential.

The right candidate is proactive, detail-oriented, approachable, and confident enough to make sound day-to-day decisions while knowing when to escape. This is not a traditional gatekeeper role. It is a hands-on administrative role for someone who can support executive organization, contribute to the culture of the hotel, and help the property operate with polish, care, and consistency.

This position is based in Savannah, Georgia and reports directly to the General Manager.

What you’ll do

• Provide direct administrative support to the General Manager, including calendar management, scheduling, meeting coordination, travel arrangements, and daily workflow organization
• Serve as a professional and welcoming point of contact for internal and external partners, including guests, owners, vendors, leaders, and associates
• Support the Strategic Leadership Team with administrative tasks, scheduling, document preparation, communication, and coordination as needed
• Prepare agendas, meeting materials, presentations, reports, and follow-up action items for executive and leadership meetings
• Help track projects, deadlines, operational initiatives, and leadership follow-ups to support accountability and execution
• Maintain organized digital and physical filing systems, records, and confidential documentation
• Support culture-building efforts, associate communication, People & Culture initiatives, hotel events, and leadership touchpoints
• Assist with onboarding logistics for leaders and new team members, including scheduling, communication, and coordination with People & Culture
• Coordinate VIP arrivals, leadership gifting, special events, and executive hospitality touches as directed
• Manage inventory and ordering of office supplies, branded materials, and executive hospitality items
• Assist with preparation and organization of operational reports, invoices, presentations, communications, and other administrative materials
• Anticipate needs, identify opportunities for improved organization and efficiency, and proactively support hotel operations
• Make sound day-to-day decisions, follow through on commitments, and seek guidance when appropriate

Qualifications

• 1 to 3+ years of administrative, executive support, hospitality, operations, guest service, or related experience
• Hospitality, hotel, luxury service, or guest-facing experience preferred
• Exceptional organizational skills with strong attention to detail and follow-through
• Strong written and verbal communication skills with a polished, professional, and approachable presence
• Ability to interact comfortably and professionally with guests, owners, vendors, leaders, and associates at all levels
• Warm, genuine, service-minded style with the ability to build positive relationships across departments
• Ability to multitask, prioritize effectively, and adapt quickly in a fast-paced, evolving environment
• Proficiency with Microsoft Office Suite, Google Workspace, Canva, and general administrative technology platforms
• Ability to handle confidential information with discretion and professionalism
• Self-motivated, resourceful, and proactive, with the ability to anticipate needs before they arise
• Comfortable making decisions, learning quickly, and adjusting when priorities shift
• Collaborative and solutions-oriented, with a willingness to support hotel operations, culture, events, People & Culture, Sales, and other departments as needed

Why Bardo?

Be part of something rare.

• Join the team behind Travel + Leisure’s #1 Hotel in Savannah.
• Work alongside curious, creative and passionate people who care deeply about their craft.
• Be empowered to create thoughtful, memorable moments for guests and for one another.

Take care of yourself.

• Medical, dental, vision and wellness benefits for eligible full-time team members
• Company-matched 401(k) with fast vesting
• Up to 20 days of paid time off, paid holidays and a paid birthday
• Complimentary daily team member meal

Experience Bardo.

• Complimentary two-night stay at Hotel Bardo Savannah
• Team member discounts on dining, Saltgrass Spa treatments, retail and The Cooking School at Saint Bibiana
• Complimentary fitness classes
• Opportunities to experience the hotel as our guests do

Travel well.

• Employee rates at select Leading Hotels of the World properties
• Discounts at Highgate hotels worldwide

Grow with Left Lane.

• Referral incentives and guest recognition programs
• Career development opportunities across a growing hospitality portfolio
• Opportunities to learn, lead and build a career alongside an ambitious hospitality team

We believe remarkable hospitality begins with remarkable people. People who notice the details. Who take pride in making someone’s day. Who bring warmth, curiosity and character to what they do.

If that sounds like you, there may be a place for you at Bardo.

Come as you are. Create something rare.