Executive Administrative Assistant

Maverik Inc.; Salt Lake City (UT); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health, Dental, Vision insurance

401K with company match

Annual bonus opportunities

Profit sharing

Job summary

Maverik Inc. is seeking an Executive Assistant to support our C-suite at the Salt Lake City headquarters.

This role focuses on managing complex calendars, coordinating domestic and international travel, and preparing executive communications to help leaders work more efficiently. We’re looking for proactive, detail-oriented candidates with at least 5 years’ experience supporting senior leaders in a fast-paced environment.

Qualifications

• 5+ years of experience supporting C-suite leaders in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Teams).
• Experience with scheduling and travel coordination required.
• Bachelor’s degree in business or related field is a bonus.

Responsibilities

• Provide advanced executive administrative support with strong attention to detail.
• Manage executives’ complex calendars across multiple time zones and departments.
• Coordinate international travel arrangements, including itineraries and visa requirements.
• Prepare polished correspondence, presentations, and reports aligned with company standards.
• Partner with executives on budget tracking, expense forecasting, and vendor coordination.
• Lead coordination of executive meetings, board presentations, and leadership events.
• Act as primary liaison between executives and stakeholders, ensuring professional communication.
• Manage cross-functional projects and monitor progress to ensure deliverables.
• Handle confidential information with sound judgment and discretion.
• Identify process improvements to enhance efficiency.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Education

High School Diploma

Tools

Excel

PowerPoint

Teams

Job description

At Maverik, we don’t just offer jobs, we offer adventures.

As an Executive Assistant, you’ll play an important role in keeping our executive team organized, prepared, and focused on what matters most. You’ll manage complex calendars, coordinate domestic and international travel, prepare executive communications and presentations, and help lead key meetings and projects. This role is a great fit for someone who is proactive, detail-oriented, and comfortable managing competing priorities in a fast-paced environment. You’ll have the opportunity to build strong partnerships across the business while helping our leaders work more efficiently.

Why this role matters

This role helps our executive team stay focused on strategic priorities by ensuring schedules, communications, meetings, and projects run smoothly. Through proactive support and strong cross-functional partnerships, the Executive Assistant helps improve executive effectiveness and overall organizational efficiency.

Location/Schedule

This role is based at our Salt Lake City Headquarters and follows a fully onsite schedule, Monday through Friday. Team members are expected to work in the office each day to support executive leadership and foster collaboration across the organization.

What You’ll Do In This Role

• Provide advanced executive administrative support with strong attention to detail, anticipating leaders’ needs and proactively addressing challenges.
• Manage executives’ complex calendars with competing priorities, ensuring seamless scheduling across multiple time zones and departments.
• Coordinate sophisticated travel arrangements, including international itineraries, visa requirements, and contingency planning.
• Independently prepare polished correspondence, presentations, and reports, ensuring alignment with company standards and executive tone.
• Partner with executives on budget tracking, expense forecasting, and vendor coordination, resolving discrepancies with minimal oversight.
• Lead coordination of executive meetings, board presentations, and leadership off-sites, managing logistics, materials, and follow-up actions.
• Act as a primary liaison between executives and internal/external stakeholders, ensuring timely and professional communication.
• Manage cross-functional projects, monitor progress, and hold teams accountable for deliverables.
• Handle confidential and sensitive information with sound judgment, discretion, and tact.
• Identify and implement process improvements to enhance executive and administrative efficiency.

Duties and responsibilities, as required by business necessity may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling and shift assignments and work location may be changed at any time, as required by business necessity.

You’ll be a great fit for this adventure if you have:

• High School Diploma/GED required
• 5+ years of experience supporting C-suite level leaders in a face paced environment
• Proficiency in Microsoft Office Suite; including Excel spreadsheets, PowerPoint presentation design, and Teams (including Teams meetings, webinars, and live events)
• Experience with scheduling and travel coordination required

Bonus Points If You Also Bring

• Bachelor’s Degree in business or related field preferred

Compensation & Benefits

Pay Range:$70,000-$80,000 + DOE and Bonus Opportunities

The above salary range represents a general guideline; however, Maverik considers a number of factors when determining base salary offers, such as the scope and responsibilities of the position and the candidates experience, education, skills, and current market conditions.

Benefits Include

• Full Health, Dental, and Vision Package with company contribution to cost
• In-Store and Fuel Discounts
• Retirement plan with company match (401K)
• Eligible for the annual incentive bonus program
• Profit Sharing: When Maverik succeeds, so do you. Team Members are eligible for annual profit sharing—our way of recognizing the important role you play in our success
• Comprehensive Paid Time-Off Policy, along with additional perks and benefits

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.