Executive Administrative Assistant

Black Bear Talent; Salem (VA); On-site; USD 40,000 - 60,000; Full time

Job summary

Black Bear Talent LLC is seeking a highly organized Executive Administrative Assistant to provide administrative and organizational support in a fast-paced office environment.

The role requires experience in administrative support, excellent communication, and the ability to manage multiple tasks with accuracy and professionalism. Proficiency in Microsoft Office (Excel, Word, Outlook) is essential, and confidentiality is critical in handling sensitive information.

Qualifications

• Previous experience in an administrative assistant, executive assistant, or similar office support role is required.
• Highly organized with strong attention to detail.
• Professional appearance and demeanor.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Previous experience working in a fast-paced professional office environment.
• Proficient in Microsoft Office, including Excel, Word, and Outlook.
• Strong computer skills and the ability to learn new software and systems.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Must pass pre-employment background screen and drug screen.

Responsibilities

• Provide administrative and clerical support to executive leadership and office personnel.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format correspondence, reports, presentations, and other business documents.
• Answer and direct incoming phone calls, respond to emails, and communicate with internal and external contacts.
• Maintain organized electronic and physical filing systems.
• Assist with data entry, recordkeeping, and document management.
• Coordinate meetings, prepare agendas, and assist with meeting materials.
• Handle confidential information with discretion and professionalism.
• Monitor office supplies and assist with general office organization.
• Manage multiple assignments, prioritize competing deadlines, and follow through on responsibilities.
• Perform other administrative duties as assigned.

Skills

Organization

Communication

Multitasking

Detail-oriented

Administrative support

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Black Bear Talent is seeking a highly organized, professional, and detail-oriented Executive Administrative Assistant to provide administrative and organizational support in a fast-paced office environment. The ideal candidate will have previous administrative experience, excellent verbal and written communication skills, and the ability to manage multiple responsibilities while maintaining accuracy and professionalism.

Responsibilities

• Provide administrative and clerical support to executive leadership and office personnel.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format correspondence, reports, presentations, and other business documents.
• Answer and direct incoming phone calls, respond to emails, and communicate with internal and external contacts.
• Maintain organized electronic and physical filing systems.
• Assist with data entry, recordkeeping, and document management.
• Coordinate meetings, prepare agendas, and assist with meeting materials.
• Handle confidential information with discretion and professionalism.
• Monitor office supplies and assist with general office organization.
• Manage multiple assignments, prioritize competing deadlines, and follow through on responsibilities.
• Perform other administrative duties as assigned.

Qualifications & Requirements

• Previous experience in an administrative assistant, executive assistant, or similar office support role is required.
• Highly organized with strong attention to detail.
• Professional appearance and demeanor.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Previous experience working in a fast-paced professional office environment.
• Proficient in Microsoft Office, including Excel, Word, and Outlook.
• Strong computer skills and the ability to learn new software and systems.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Must pass pre-employment background screen and drug screen

At Black Bear Talent we’re not just about filling a space. We partner with you to find the right fill for your needs. Our number one goal is to find you the career candidate and building the relationship with the employer as your trusted source for staffing and direct hires