Executive Administrative Assistant

Johnson & Johnson; Raritan (NJ); Hybrid; USD 53,000 - 85,000; Full time

Job summary

Johnson & Johnson is seeking an Executive Administrative Assistant to support the Vice President, Quality, Advanced Therapies, and the Quality Platform leadership team. This hybrid role may be based in Raritan, NJ; New Brunswick, NJ; Titusville, NJ, or Horsham, PA.

The role requires at least 4 years in senior-level administrative support, strong organization, and impeccable discretion. The position emphasizes proactive partnership, digital tools, and efficient operations in a global setting.

Qualifications

• High school diploma or equivalent required.
• Minimum 4 years of experience in an administrative capacity supporting senior management.
• Excellent communication and organizational skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Executive Support & Calendar Management: manage global calendar, prioritize commitments, coordinate travel and logistics, liaise with stakeholders.
• Operational Excellence: maintain digital platforms (SharePoint, Teams), prepare presentations and reports, handle confidential information.
• Meeting & Event Coordination: organize large-scale US/global meetings, including hybrid formats; manage agendas and summaries.
• Financial & Administrative Management: process invoices, expense reports, and procurement; manage office resources and vendors.
• Project & Communication Support: assist with special projects, draft correspondence, manage distribution lists and portals.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Prioritization

Leadership

Education

High school diploma

College degree preferred

Tools

Ariba

Concur

SharePoint

Teams

Job description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Business Enablement/Support

All Job Posting Locations

Horsham, Pennsylvania, United States of America, New Brunswick (Any City), Raritan, New Jersey, United States of America, Titusville, New Jersey, United States of America

Job Description

We are searching for the best talent for an Executive Administrative Assistant. This hybrid role can be in Raritan, NJ; New Brunswick, NJ; Titusville, NJ or Horsham, PA.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

In this role, the Executive Administrative Assistant will provide advanced administrative support to the Vice President, Quality, Advanced Therapies, as well as the Quality Platform – Advanced Therapies leadership team. This role is critical to ensuring seamless operations, maintaining a professional and digitally enabled environment, and serving as a trusted partner who anticipates needs and drives execution.

The Executive Administrative Assistant will operate with minimal supervision, exercise sound judgment, and manage complex priorities in a fast-paced, global organization while enabling the success of senior leadership.

Responsibilities

• Executive Support & Calendar Management
  • Manage a dynamic global calendar and prioritize commitments with precision.
  • Coordinate complex domestic and international travel and related logistics.
  • Serve as liaison between the VP and internal/external stakeholders, ensuring timely communication and follow-up.

• Operational Excellence
  • Maintain digital platforms such as SharePoint, Teams, and other collaboration tools for document management and communication.
  • Prepare high-quality presentations, reports, and data visualizations.
  • Handle sensitive information with the highest level of confidentiality and accuracy.

• Meeting & Event Coordination
  • Organize and execute large-scale U.S. and global meetings and events, including hybrid formats.
  • Manage agendas, action items, and concise meeting summaries.

• Financial & Administrative Management
  • Process invoices, expense reports, and procurement requests using current systems (e.g., Ariba, Concur).
  • Manage office resources and vendor relationships to ensure operational continuity

• Project & Communication Support
  • Support special projects and initiatives aligned with organizational priorities.
  • Draft and edit correspondence and portal communications.
  • Manage distribution lists and digital communication channels.

Qualifications

• High school diploma or equivalent is required. A college degree is preferred.
• A minimum of 4 years of experience in an administrative capacity supporting senior management and high school diploma is required.
• Strong organizational skills and attention to detail is required.
• The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
• Excellent communication skills are required.
• Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
• Sound judgment and discretion with independent ability to assess and resolve complex situations and shift priorities as needed.
• Ability to anticipate executive needs and collect or prepare information for executive review and action is required
• Experience supporting a large organization is highly desired.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

The anticipated base pay range for this position is :

$52,500.00 - $84,525.00

Additional Description for Pay Transparency

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits