Executive Administrative Assistant

6090-Johnson & Johnson Services Inc. Legal Entity; New Brunswick (NJ); On-site; USD 75,000 - 120,000; Full time

Benefits offered by this job

Vacation time

Sick leave

Holiday pay

Parental Leave

Bereavement Leave

Job summary

Johnson & Johnson in New Brunswick, New Jersey, seeks an experienced Executive Assistant to provide high-level support to a retired CEO and Chief Medical Officer. You will manage complex schedules, travel, communications, and confidential records with discretion.

This role requires proactive organization, excellent written and verbal communication, and the ability to interact with board members, healthcare leaders, advisors, and partners while protecting the executive’s time and privacy.

Qualifications

• 7+ years of experience supporting senior executives or high-profile individuals.
• Experience supporting senior leaders preferred.
• Proven ability to handle confidential information with discretion and integrity.
• Strong experience coordinating complex travel, meetings, events, and executive communications.

Responsibilities

• Manage calendars and meetings, including personal commitments.
• Coordinate domestic and international travel arrangements and logistics.
• Serve as liaison with executives, board members, healthcare professionals, advisors, nonprofits, and external partners.
• Draft and manage correspondence, presentations, briefing materials, and meeting documentation.
• Maintain confidential records, contact databases, memberships, and important documents.
• Track deadlines, commitments, expenses, reimbursements, and follow-ups.
• Support board, philanthropic, academic, healthcare, and community-related activities.
• Plan and coordinate meetings, events, conferences, and private functions.
• Handle expense reporting and vendor payments.
• Protect the executive’s time, privacy, and reputation.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Discretion

Microsoft Office

Tools

Microsoft Office

Job description

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Business Enablement/Support All Job Posting Locations: New Brunswick, New Jersey, United States of America

Job Description

The Executive Assistant provides high-level administrative and operational support to a retired CEO and Chief Medical Officer. This trusted partner will manage complex schedules, travel, communications, records, and special projects while exercising exceptional discretion, professionalism, and judgment. The role requires a proactive, highly organized individual who can effectively engage with senior executives, healthcare leaders, board members, advisors, and other key stakeholders.

Key Responsibilities

• Manage calendars, appointments, meetings, including personal and professional commitments.
• Coordinate domestic and international travel, including itineraries, accommodations, and logistics.
• Serve as a primary liaison with executives, board members, healthcare professionals, advisors, nonprofits, and external partners.
• Draft and manage correspondence, presentations, briefing materials, and meeting documentation.
• Maintain confidential records, contact databases, memberships, and important documents.
• Track deadlines, commitments, expenses, reimbursements, and follow-up actions.
• Support board, philanthropic, academic, healthcare, and community-related activities.
• Plan and coordinate meetings, events, conferences, and private functions.
• Handle expense reporting, invoices, and vendor payments.
• Prioritize requests and manage communications while protecting the executive’s time, privacy, and reputation.

Qualifications

• 7+ years of experience supporting senior executives, board members, physician leaders, or high-profile individuals.
• Experience supporting senior leaders preferred.
• Proven ability to manage highly confidential information with discretion and integrity.
• Strong experience coordinating complex travel, meetings, events, and executive communications.
• Advanced proficiency with Microsoft Office and collaboration tools.

Key Competencies

• Executive presence and professionalism.
• Exceptional discretion and confidentiality.
• Strong organizational, planning, and time-management skills.
• Excellent written and verbal communication.
• Sound judgment, problem-solving, and attention to detail.
• Relationship-building and stakeholder management skills.
• Ability to work independently, remain flexible, and anticipate needs in a fast-paced environment.
• Healthcare and executive office experience preferred.

Preferred Attributes

• Proactive, resourceful, and highly dependable.
• Calm under pressure and adaptable to changing priorities.
• Service-oriented with strong personal integrity.
• Willingness to support occasional after-hours or urgent needs.

Required Skills

None listed.

Preferred Skills

None listed.

Salary & Compensation

The anticipated base pay range for this position is : $74,550.00 - $119,542.50

Additional Description for Pay Transparency

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). This position is eligible to participate in the Company’s long-term incentive program.

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• 10 days Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

Co-ops and Intern Positions

Co-Ops and Interns are eligible to participate in Company sponsored employee medical benefits in accordance with the terms of the plan. Co-Ops and Interns are eligible for the following sick time benefits: up to 40 hours per calendar year; for employees who reside in the State of Washington, up to 56 hours per calendar year. Co-Ops and Interns are eligible to participate in the Company’s consolidated retirement plan (pension).

Positions Represented by CBA

This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.

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