Executive Administrative Assistant

Salt Dental Partners; Phoenix (AZ); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Salt Dental Partners in Arcadia, Phoenix, AZ is seeking an Executive Administrative Assistant to work directly with the Senior Executive Assistant, providing administrative and operational support to our Leadership Team and Business Development groups. This hands-on role develops your admin foundation while exposing you to travel coordination, events, onboarding, and high-level office operations.

The right candidate is organized, proactive, and eager to grow into an Executive Assistant as SALT

Qualifications

• 3+ years in admin support or related roles; healthcare experience preferred.
• Highly organized, detail-oriented, dependable with strong follow-through.
• Bright, curious, eager to learn and grow into an Executive Assistant role.
• Proactive, solutions-oriented; notices needs, takes initiative.
• Excellent written and verbal communication; hospitable demeanor.
• Professional with executives, doctors, partners, vendors; proficient in Microsoft Office.

Responsibilities

• Support day-to-day admin and executive support for SALT's Leadership and Business Development teams.
• Coordinate calendars, meetings, travel, itineraries, expenses; assist with onboarding and events.
• Help create and improve administrative processes, checklists, trackers, and tools.
• Learn systems and processes as SALT grows; anticipate needs and provide increasing independence.

Skills

Administrative support

Office management

Reception

Customer service

Executive support

Microsoft Office

Tools

Microsoft Office Suite

Job description

SALT Dental Partners is one of the fastest-growing Dental Service Organizations in the country. A hyper-growth platform supporting 250+ specialty practices across pediatric dentistry, orthodontics, and oral surgery, operating across 20+ states. SALT is building the defining specialty DSO platform in the country. The pace is fast, the opportunities to learn are significant, and great people have the opportunity to grow with us.

Role Summary

The Executive Administrative Assistant works directly with and reports to the Senior Executive Assistant, providing administrative and operational support across SALT's Leadership Team, Business Development team, and Home Support Offices.

This is a hands-on development role for someone who has built a strong foundation in administration, office management, reception, hospitality, or executive support and is ready to take the next step. You'll gain exposure to executive support, complex travel, office operations, Business Development, events, executive hospitality, and special projects while learning directly from an experienced Senior Executive Assistant.

We are looking for someone bright, resourceful, highly organized, and eager to learn. The right person has a great attitude, takes pride in helping others, notices the details, asks good questions, and wants to take on more as they grow. For someone interested in building a career as an Executive Assistant, this role offers significant opportunity to learn, develop, and grow within SALT.

Location:Arcadia, Phoenix, AZ

Schedule:Monday-Friday, 8am-5pm, in office

Salary Range: $65,000 - $75,000 annually, depending on experience and qualifications

• Support the Senior Executive Assistant with day-to-day administrative and executive support for SALT's Leadership and Business Development teams
• Assist with calendar coordination, meeting scheduling, travel, itineraries, expense reports, and leadership logistics. Support and coordinate complex travel, including flights, hotels, ground transportation, itineraries, and changing travel needs
• Assist with executive onboarding, meeting preparation, schedules, materials, presentations, and organizational support
• Support the Senior Executive Assistant with special projects and changing organizational priorities
• Help create and improve administrative processes, checklists, trackers, and other tools that make the team more efficient
• Learn new systems, processes, and areas of the business as SALT continues to grow
• Learn to anticipate needs, solve problems, and provide increasingly independent executive support as experience grows
• Handle confidential information and communications with professionalism and discretion

Office Operations, Events & Workplace Experience

• Support day-to-day operations of SALT's Phoenix Home Support Office and assist with remote coordination for the Nashville office
• Coordinate office vendors, building requests, maintenance, workplace logistics, office access, AV and technology needs, furniture, space planning, office moves, and workplace improvement projects
• Maintain office supplies, kitchen and beverage inventory, common areas, meeting rooms, and executive spaces to ensure the office is organized, stocked, functional, and presentation-ready
• Assist with planning and execution of executive and board meetings, leadership gatherings, trainings, company events, team activities, and other special events
• Coordinate catering, vendors, meeting rooms, materials, supplies, hospitality, and onsite event logistics
• Support onboarding experiences, celebrations, team lunches, recognition, and other employee engagement initiatives
• Help create a welcoming, polished, and highly functional environment for team members, executives, doctors, and guests
• Develop the knowledge and confidence to independently handle routine office operations and resolve issues as they arise

Business Development & Executive Hospitality

• Provide administrative and logistical support to SALT's Business Development team and learn SALT's Business Development process
• Assist with prospective doctor partner visits, executive meetings, conferences, travel, trainings, and other Business Development activities
• Coordinate meeting logistics, travel details, meals, gifting, welcome materials, and other relationship-focused touches
• Help create thoughtful, polished experiences for prospective doctor partners, executives, guests, and other important stakeholders
• Build relationships across the organization and develop a strong hospitality mindset, learning to anticipate needs before they are asked
• Take on increasing responsibility and ownership as skills, confidence, and business knowledge develop
• Build the skills and experience needed to grow into an Executive Assistant role at SALT

Ideal Candidate Profile

• 3+ years of experience in administrative support, office management, reception, hospitality, customer service, executive support, or a related role; healthcare, dental, medical, or another fast-paced service industry preferred
• Highly organized, detail-oriented, and dependable with strong follow-through and the ability to manage shifting priorities
• Bright, curious, resourceful, and genuinely eager to learn, with an interest in growing into an Executive Assistant role
• Proactive and solutions-oriented; notices what needs attention, takes initiative, and is willing to jump in wherever needed
• Positive, engaging, and service-minded with strong written, verbal, and interpersonal communication skills
• Professional and comfortable interacting with executives, doctors, prospective partners, vendors, and team members, with a natural hospitality mindset
• Collaborative, coachable, and adaptable; thrives in a fast-paced environment, welcomes feedback, and is proficient in Microsoft Office Suite