Executive Administrative Assistant

DOWC; Parsippany-Troy Hills (NJ); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Remote Fridays

PTO and Sick Time

Medical, Dental, Vision, 401k matching

On-site private cafè and cafeteria

Job summary

Dealer Owned Warranty Company LLC in Parsippany, NJ, is seeking an Executive Assistant to support a senior executive in the insurance industry. The role combines daily administrative duties with involvement in department projects and business initiatives.

Hybrid work is available, with on-site Mon-Thu in Parsippany and remote Fridays. The successful candidate will manage calendars, prepare materials, coordinate with internal teams and external partners, and help keep programs organized while

Qualifications

• Experience supporting executives or senior leaders.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information.
• Proactive with the ability to anticipate needs.

Responsibilities

• Manage the executive's calendar, schedule, and meetings.
• Coordinate meetings, appointments, and department activities.
• Prepare agendas, materials, and presentations.
• Attend meetings, take notes, and track follow-ups.
• Support projects and business initiatives; track tasks and deadlines.

Skills

Executive support

Project management

Time management

Communication

Attention to detail

Independent work

Professionalism

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Dealer Owned Warranty Company LLC is a leading provider of F&I (Finance and Insurance) partnership services in the automotive industry. We partner with thousands of dealerships nationwide, including exclusively for Nissan! Our newly renovated office is located in Parsippany and features a private corporate cafe serving breakfast and lunch from an exclusive, private chef and an outdoor dining courtyard. NJ's Best Places to Work 4 years in a row!

We currently offer hybrid work arrangements Mon-Thurs on-site in Parsippany and remote Fridays.

About the Role

We are seeking a highly organized and detail-oriented Executive Assistant to support one of our business executives in the insurance industry. This role will provide day-to-day administrative support while also assisting with department projects, coordination, and business initiatives.

Responsibilities

• Manage the executive's calendar, schedule, and meetings
• Coordinate meetings, appointments, and department activities
• Prepare meeting agendas, materials, and presentations
• Attend meetings, take notes, and track follow-up items
• Assist with preparing and organizing projects and business initiatives
• Track project tasks, deadlines, and deliverables
• Coordinate with internal teams and external partners as needed
• Organize documents, reports, and department materials
• Assist with department communications and follow-ups
• Support the executive with various administrative and business-related tasks
• Help keep projects and priorities organized and moving forward

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, Project Coordinator, or similar role
• Strong project management capabilities
• Legal industry experience preferred but not required
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Strong attention to detail
• Ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office, Outlook, Word, Excel, and PowerPoint
• Professional, dependable, and able to handle confidential information
• Ability to work independently and anticipate needs
• Strong business acumen and high-level of professionalism

Compensation:

$70,000-75,000 depending on experience.

Come join our growing team here in Parsippany! As NJ's Best Places to Work Honoree for four years in a row, we offer:

• Competitive compensation
• Remote Fridays
• PTO and Sick Time
• Medical, Dental, Vision, 401k matching, Life Insurance, ancillary benefits
• Full-service cafeteria on-site serving breakfast and lunch from an exclusive private chef
• Corporate events, team and culture building activities, extracurriculars, employee awards and recognition, company trips and more!

DOWC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact us for assistance.