Executive Administrative Assistant

JPMorgan Chase & Co.; Palo Alto (CA); On-site; USD 96,851,000 - 137,548,000; Full time

Job summary

JPMorgan Chase & Co. in Palo Alto, CA is seeking an Executive Administrative Assistant to support a senior leader in a fast-paced Commercial & Investment Banking environment.

You will manage a demanding calendar, coordinate travel, and handle high-priority communications with discretion. The role requires at least 3 years of executive support experience, strong interpersonal and written skills, mastery of Microsoft Office, and the ability to work independently in a demanding setting.

Qualifications

• Minimum of 3 years supporting executive leadership.
• Discretion and ability to handle confidential information.
• Strong interpersonal, presentation and communication skills.
• Excellent international travel planning skills.
• Ability to work independently in a demanding environment.
• In-depth knowledge of JPMorgan Chase processes.
• Proficiency with Microsoft Office and collaboration tools.
• Willing to work outside standard hours as needed.

Responsibilities

• Screen and manage all executive interactions as the primary liaison.
• Manage a complex calendar for a Senior Executive.
• Track priorities and maintain documents such as org charts; capture minutes.
• Prepare and distribute communications and presentations; coordinate events.
• Arrange international and domestic travel plans.
• Provide general office support including phone coverage and logistics.

Skills

Executive support

Discretion

Interpersonal skills

Travel planning

Independent work

Institutional knowledge

Microsoft Office

LLM/AI tools

Financial services background

Flexible hours

Tools

Excel

PowerPoint

Teams

Job description

Executive Administrative Assistant

Palo Alto, CA, United States

Job Information

• Job Identification 210774316
• Job Category Administrative Assistant
• Business Unit Commercial & Investment Bank
• Posting Date 07/30/2026, 09:41 PM
• Locations 3223 Hanover St, Palo Alto, CA, 94304, US
• Job Schedule Full time
• Job Shift Day
• Base Pay/Salary Palo Alto,CA $33.80-$48.08

Job Description

Become an integral part of Commercial and Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in the Commercial and Investment Bank, you will partner with a global leader, managing a demanding and dynamic calendar and international travel. You will be leading the office and schedule, tapping your thought leadership to managing priorities and ensuring efficient use of executives’ time. You will also be working closely with key stakeholders to plan and lead large events, Town Halls, maintain critical follow-ups and will draft simple communications.

Job responsibilities:

• Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients and external stakeholders.
• Manage complex calendar for Senior Executive in a fast paced and dynamic environment.
• Work closely with key stakeholders to manage priorities and maintain key documents such as organizational charts. Track business priorities, take succinct minutes and replay key takeaway and themes from senior meetings.
• Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics. Use tools such as LLM and Teams to maximize collaboration and efficiency.
• Arrange and maintain complex travel plans and itineraries for both international and domestic travel
• Provide general office support to include phone coverage, printing, backup coverage, floor support, etc.

Required qualifications, capabilities and skills:

• A minimum of 3 years of experience supporting executive level leadership
• Discretion and good judgment in confidential situations, and proven experience interacting with all levels in the organization
• Strong interpersonal, presentation and communication skills
• Exceptional international travel planning skills and knowledge
• Strong personal leadership, ability to work independently and effectively in a demanding, changing environment
• Strong depth of JP Morgan institutional knowledge
• Fluency in planning complex market visits
• Fluency in technology and tools such as LLM to create efficiency and in all Microsoft products such as Excel, PPT and Teems
• Background in supporting revenue producers in a financial services environment
• Willing to work outside business hours as business needs require

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

FEDERAL DEPOSIT INSURANCE ACT:

This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.

This information should be placed at the bottom below the Preferred qualifications, capabilities, and skills section.

About Us

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs (https://careers.jpmorgan.com/us/en/how-we-hire/faqs) for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

About the Team

J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.