Executive Administrative Assistant

Chamberlain Group; Oak Brook (IL); On-site; USD 37,000 - 69,000; Full time

Benefits offered by this job

Comprehensive benefits package

401k contribution

Short-term incentive plan

Job summary

Chamberlain Group in Oak Brook, IL seeks an Executive Administrative Assistant to support executives, manage calendars, coordinate travel, prepare materials, and handle confidential information with discretion. The role requires a High School Diploma or GED and at least 6 years of relevant experience; a Bachelor's degree is preferred.

Proficiency in Microsoft Office and excellent communication, organization, and detail-orientation are essential.

Qualifications

• High School Diploma or GED Equivalent.
• 6+ years of relevant work experience.
• Moderate to advanced acumen with Microsoft Office Suite; strong communication, proofreading and grammar; attention to detail with organization and prioritization.

Responsibilities

• Prepare reports, correspondence, proposals, meeting materials and presentations; organize, review, edit and distribute communications; receive and screen phone calls, visitors and mail.
• Manage multiple calendars, including scheduling appointments and providing itineraries.
• Coordinate travel arrangements, including flights, hotels and directions; handle confidential information.
• Maintain organizational charts, mailing lists and contact lists; oversee files and reports.

Skills

Verbal and written communication

Proofreading

Attention to detail

Organization and prioritization

Calendar management

Education

High School Diploma or GED

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

## Executive Administrative AssistantApply: Oak Brook, IL: Full time: Posted 2 Days Ago: JR31989Chamberlain Group (CG) is a global leader in intelligent access and Blackstone portfolio company. Powered by our myQ technology, we make access simple and secure for millions of homeowners, businesses, and communities worldwide. Our flagship brands, LiftMaster and Chamberlain , are found in 51+ million homes, and 14 million+ people rely on the myQ app daily.**Essential Duties and Responsibilities** * Prepare reports, correspondence, proposals, meeting materials and presentations; organize, review, edit and distribute communications; receive and screen phone calls, visitors and mail* Manage multiple calendars, including scheduling appointments and providing itineraries* Manage meeting planning including: scheduling meetings and preparing agendas; anticipate and coordinate needs for meeting such as logistics, equipment, catering, etc.; on occasion, may need to take and distribute meeting minutes* Maintain accuracy of organizational charts, mailing lists and contact lists* Maintain a variety of files and reports; identify opportunities when automation would assist in the overall operations of the group or department* Coordinate all aspects of travel (flights, transportation, hotels, directions, etc.), including international travel* Handle highly confidential and critical information* Manage office space needs and requirements; support new hire on-boarding by setting up office space, arrange for equipment, supplies, etc.* Process invoicing and prepare purchase orders; compile and submit expense reports, budget and analyses, and review any reconciliation of invoices* This position requires regular and predictable on-site attendance and the ability to work the particular shift and/or schedule to which you are assigned, as well as additional hours as needed* Comply with health and safety guidelines and rules; managers should also ensure compliance across their teams* Protect Chamberlain Group’s reputation by keeping information confidential* Maintain professional and technical knowledge by attending educational workshops, reading professional publications, establishing personal networks, and participating in professional societies* Contribute to the team effort by accomplishing related results and participating on projects as needed **Minimum Qualifications** * High School Diploma or GED Equivalent* 6+ years of relevant work experience* Moderate to advanced acumen with Microsoft Office Suite; outstanding verbal and written communication skills, including grammar and proofreading; strong attention to details with an emphasis on organization and prioritization skills **Preferred Qualifications** * Bachelor's Degree* Executive-level supportThe pay range for this position is $26.83 - $49.83/hr. Base pay offered may vary depending on a number of factors including, but not limited to, the position offered, location, education, training, and/or experience. In addition to base pay, also offered is a comprehensive benefits package and 401k contribution (all benefits are subject to eligibility requirements). This position is eligible for participation in a short-term incentive plan subject to the terms of the applicable plans and policies.Chamberlain Group wants all of its employees to succeed and encourages people of all backgrounds to apply. We’re proud to be an Equal Opportunity Employer, and you’ll be considered for this role regardless of race, color, religion, sex, national origin, age, sexual orientation, ancestry; marital, disabled or veteran status. We’re committed to fostering an environment where people of all lived experiences feel welcome.Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence [e-mail]: Staffing agencies, headhunters, recruiters, and/or placement agencies, please do not contact our hiring managers directly.