Executive Administrative Assistant

Net2Source Inc.; New York (NY); On-site; Full time

Job summary

A leading company in financial services is seeking an Executive Administrative Assistant for a 6-month contract in New York. The role involves providing comprehensive administrative support, managing schedules, and coordinating travel arrangements. Ideal candidates will have 3-5 years of experience, strong organizational skills, and the ability to handle confidential information with discretion.

Qualifications

• 3-5 years of experience as an Administrative Assistant.
• Ability to handle confidential information with discretion.
• Proactive problem solver and independent thinker.

Responsibilities

• Provide administrative support in a team-oriented environment.
• Manage a high volume of incoming phone calls.
• Coordinate domestic and international travel arrangements.

Skills

Interpersonal skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Tools

MS Word

Excel

PowerPoint

Outlook

Zoom

SAP Concur

Job description

Get AI-powered advice on this job and more exclusive features.

This range is provided by Net2Source Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$34.00/hr - $35.00/hr

Title: Executive Administrative Assistant

Duration: 06+ Months with Possible Extensions

Location: New York, NY 10282

Job Summary & Responsibilities:

• Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary
• Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
• Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
• Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.
• Arrange internal and client meetings on and off the Client campus – working with conference services to book conference rooms and catering, register guests, ensure materials organized
• Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested
• Handles highly confidential and sensitive client information with utmost discretion.
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
• Adhere to Compliance regulations and gain the relevant approvals

Qualifications:

• Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government.
• Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
• Familiar with expense platforms such as SAP Concur
• Supportive team player with a positive attitude.
• 3-5 years of experience

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Banking, Investment Banking, and Insurance

Referrals increase your chances of interviewing at Net2Source Inc. by 2x

Sign in to set job alerts for “Administrative Assistant” roles.

Administrative Assistant, Global Public Relations

Administrative Assistant, Corporate Communications

Administrative Assistant, Office of the CEO

Administrative and Generalist Coordinator - Hilton New York Times Square

Executive Office, Executive Assistant to C-Suite Executive, New York

Executive Assistant to President, North America

New York, NY $90,000.00-$105,000.00 3 weeks ago

New York City Metropolitan Area 1 week ago

New York, NY $100,000.00-$110,000.00 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.