Executive Administrative Assistant

General Motors; Mountain View (WY); Hybrid; USD 84,000 - 129,000; Full time

Benefits offered by this job

Hybrid work model

Relocation benefits

Total Rewards resources access

Job summary

General Motors is seeking an Executive Administrative Assistant to support multiple Executives within the AV/AI Platform organization. The role requires proactive, highly organized individuals who can manage calendars, travel, meetings, and expenses while maintaining communication with internal and external stakeholders.

Responsibilities include project support, document preparation, and cross-functional collaboration.

Qualifications

• 3–5+ years’ experience as an Executive Administrative Assistant supporting Executives/Leaders
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Demonstrates a high level of integrity and discretion handling confidential matters
• Ability to operate in a fast-paced, dynamic environment
• Exhibits excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Ability to look ahead, proactive anticipation of leader and business needs
• Must be flexible and demonstrate strong learning agility

Responsibilities

• Administrative Support: Manage complex calendars, travel arrangements, scheduling meetings, and expenses
• Project Management: Assist with projects, track progress and provide updates
• Document Preparation: Create, edit, and format documents, spreadsheets, and presentations
• Communication: Liaise with executives and stakeholders, craft clear communications and handle confidential information
• Team Coordination: Organize meetings/events, prepare agendas, take notes, follow up on actions
• Initiative: Identify process improvements and implement solutions
• Cross-Functional Collaboration: Work across departments to gather information and coordinate efforts
• Event Planning: Plan and execute internal and external events as needed

Skills

Exec support

MS Office

Discretion

Fast-paced

Organizational skills

Proactive

Learning agility

Education

Associate or bachelor's degree

Administrative certifications (optional)

Tools

Microsoft Office Suite

Job description

Job Description

The Role:

We are seeking an Executive Administrative Assistant to support multiple Executives (and Senior Leaders) within our AV/AI Platform organization. The position will provide administrative support, ensuring smooth operations, back up support as required and effective communication for this dynamic group. We require a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise.

The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. You should be able to solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, flexibility and an insatiable desire to collaborate are all required to be successful in the role.

What You’ll Do:

• Administrative Support: Provide comprehensive administrative support includingmanaging complex calendars and travel arrangement, scheduling meetings, andmanaging expenses.

• Project Management: Assist with projects, ensuring deadlines are met andobjectives are achieved. Track project progress and provide updates, as necessary.

• Document Preparation: Create, edit, and format documents, spreadsheets, andpresentations. Ensure all materials are accurate, professional, and align with teamstandards.

• Communication: Serve as a liaison between the executives and internal/externalstakeholders. Craft clear and impactful communications and handle confidentialinformation with discretion and professionalism.

• Team Coordination: Organize and facilitate team meetings and events, including preparing agendas, taking notes, and following up on action items.

• Initiative: Identify opportunities for process improvement and take the initiativeto implement solutions that enhance productivity and efficiency.

• Cross-Functional Collaboration: Work across various departments to gatherinformation, coordinate efforts, and ensure the successful completion of projects.Build and maintain strong relationships with colleagues at all levels, particularlyEA peers on other teams.

• Event Planning: Assist in the planning and execution of internal and externalevents, ensuring all logistics are handled seamlessly as needed.

Your Skills & Abilities (Required Qualifications):

• 3-5+ years’ experience as an Executive Administrative Assistant supportingExecutives/Leaders

• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

• Demonstrates a high-level of integrity and discretion handling confidential matters

• Ability to operate in a fast-paced, dynamic environment

• Exhibits excellent organizational and time management skills, with the abilityto prioritize tasks effectively

• Ability to look ahead, proactive anticipation of leader and business needs

• Must be flexible and demonstrate strong learning agility

Skills that will give you a competitive edge (Preferred Qualifications):

• Associate or bachelor’s degree

• Professional training and/or certification(s) in administrative skills/support

• Previous experience supporting within tech or software work environments

Compensation

The compensation information is a good faith estimate only. It is based on what a successful applicant might be paid in accordance with applicable state laws. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position, as well as geography of the selected candidate.

• The salary range for this role is $84,100 - $129,100.

GM does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need GM immigration sponsorship now or in the future. This includes direct company sponsorship, entry of GM as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc).This role is categorized as hybrid. This means the selected candidate is expected to report to a specific location at least 3 times a week {or other frequency dictated by their manager}.This job may be eligible for relocation benefits.

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us

We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Every day, we want every employee to feel they belong to one General Motors team.

Benefits Overview

From day one, we're looking out for your well-being - at work and at home - so you can focus on realizing your ambitions. Learn how GM supports a rewarding career that rewards you personally by visiting Total Rewards resources.

Non-Discrimination and Equal Employment Opportunities (U.S.)

General Motors is committed to being a workplace that is not only free of unlawful discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that providing an inclusive workplace creates an environment in which our employees can thrive and develop better products for our customers.

All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, national origin, citizenship status, religion, age, disability, pregnancy or maternity status, sexual orientation, gender identity, status as a veteran or protected veteran, or any other similarly protected status in accordance with federal, state and local laws.

We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required, where applicable, to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more, visit How we Hire.

Accommodations

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