Executive Administrative Assistant - Neurovascular (Onsite in Irvine, CA)

COV Covidien LP; Irvine (CA); On-site; USD 72,000 - 109,000; Full time

Benefits offered by this job

Health, Dental and Vision Insurance

401(k) with employer match

Paid time off

Tuition assistance

Job summary

Medtronic seeks an Executive Administrative Assistant to support the VP Global Marketing Neurovascular. The role requires independent work, handling complex administrative duties, and coordinating with multiple stakeholders across the company.

You will manage confidential information with tact and discretion, schedule critical meetings, travel, and prepare materials for senior leaders. We value high EQ, learning agility, and proactive problem solving.

Qualifications

• Requires high school diploma or GED with 6+ years of admin experience.
• Bachelor’s degree preferred.
• Experience with scheduling, travel, and exec-level meeting coordination.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support including scheduling, travel, expenses.
• Coordinate meetings across global regions and stakeholders.
• Prepare agendas, materials, and meeting logistics.
• Maintain confidential files and records.
• Draft correspondence and reports for senior leaders.
• Support multiple departments and projects with initiative.

Skills

Communication skills

Calendar & travel planning

Discretion & confidentiality

Independent work

Education

High School Diploma or GED

Bachelor’s degree

Tools

Microsoft Office Applications

Workday

Job description

We anticipate the application window for this opening will close on - 2 Oct 2026 Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

In Neurovascular, we continuously innovate to provide meaningful tools and technologies to do more for stroke patients. Our comprehensive portfolio provides Neurovascular solutions that advance and enhance care. In addition, we continuously pursue strategic partnerships that round out the continuum of care, giving patients the holistic care they deserve through our innovative, integrated solutions. We work with interventional neuroradiologists, neurologists and other stakeholders to optimize stroke treatment. We have the largest portfolio of products for both hemorrhagic and ischemic stroke on the market, which allows us to offer total solutions to our customers. We are hiring an experienced Executive Administrative Assistant to support the VP Global Marketing Neurovascular. In this role, you will be required to work independently and perform complex administrative duties, collaborating across multiple areas within the company. The position requires that you can critically think and make decisions independently with limited direction. You must be flexible and have a high EQ to manage your daily workload. You will work with a high level of confidential information critical to the business and must always ensure data integrity. It will be important to be able to work across multiple functions and take the initiative to ensure the needs of internal and external stakeholders are met. This role will include interactions with high-level contacts, both internally and externally, and exposure to sensitive information requiring tact, diplomacy, discretion, and judgment. At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.

Primary Responsibilities

• Provides administrative support including preparing communications, maintaining schedules, calendars, meeting and conference coordination, ordering supplies, travel coordination (domestic and international), and submitting expenses
• Work with global geographic regions, and internal and external stakeholders.
• Demonstrate effective interpersonal skills in handling sensitive and confidential information in a variety of situations
• Identify issues and use effective problem-solving techniques, tact, and discretion in managing a variety of situations.
• Independently identify reasonable alternatives and recommend alternative approaches to the CMO and others
• Provide administrative support for complex meetings, demonstrating capability in audio conferences, video conferences, and a mastery of other technology as needed.
• Plan, prepare, and coordinate special meetings including agendas, meeting materials, logistics, action items, travel, and catering
• Maintains confidential records, files, organizational charts, and email distribution lists
• Administers inter-department or inter-unit programs or processes
• Project/program organization and management
• Works independently, anticipating next steps, taking initiative, exercising discretion and sound judgment to ensure the executive is well-prepared for all elements of her daily and weekly schedule
• Demonstrates learning agility and can pivot to accomplish tasks and assignments quickly
• Develop effective professional relationships and partnerships with internal and external stakeholders and organizations. A thorough understanding of external contacts is required to handle requests and provide comprehensive and timely response and service
• Acts as an information resource on organizational policies and procedures
• Administers inter-department or inter-unit programs or processes
• Manage and oversee effective and efficient office management
• Leads and coordinates special projects as directed
• Draft correspondence, reports, and forms
• Demonstrate effective cultural sensitivity in titles and names.
• Superior usage of grammar, formatting, and identifying errors is also very important
• Assist with the development, implementation, and administration of projects and procedures, including presentations to the Senior Leaders, and key stakeholders
• Ability to travel as needed (<5%)

Required Qualifications

• High School Diploma or GED with 6+ years of administrative support

Preferred Qualifications

• Bachelor’s degree
• Experience with Microsoft Office Applications, Word, PowerPoint, and Excel
• Experience with Workday
• Strong communication skills (verbal and written)
• Experience with electronic meeting coordination (video conference, phone, and live-online)
• Experience with calendar and travel planning
• Strong attention to detail, accuracy, and confidentiality
• Anticipates well and is planful/predictive
• Works well under pressure in a dynamic environment; can flex to meet changing needs
• Tactful, exercises independent judgment and discretion – professional demeanor.
• Manages confidential information
• Strong results orientation and bias for action, including a high degree of initiative and self-motivation in identifying and satisfying unmet needs
• Demonstrated ability and success working with minimal supervision, including flexibility to change priorities in a proactive and self-motivated manner
• For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

U.S. Work Authorization & Sponsorship

At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP). The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

• Health, Dental and vision insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Life insurance
• Long-term disability leave
• Dependent daycare spending account
• Tuition assistance/reimbursement
• Simple Steps (global well-being program)

• Incentive plans
• 401(k) plan plus employer contribution and match
• Short-term disability
• Paid time off
• Paid holidays
• Employee Stock Purchase Plan
• Employee Assistance Program
• Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
• Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)

• Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).
• Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).
• Permanent employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan.
• Please note some of the above benefits may not apply to workers in Puerto Rico.

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

For sales reps and other patient facing field employees, going into a healthcare setting is considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support. This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here.

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