Executive Administrative Assistant

RMC - Resource Management Concepts Inc.; Indian Head (MD); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Relocation assistance

11 paid federal holidays

Health insurance

401K

Job summary

RMC - Resource Management Concepts Inc. in Indian Head, MD, is hiring an Executive Administrative Assistant to support our Navy customer.

The role emphasizes tracking department actions, coordinating Points of Contact, and facilitating clear communications with department leadership. Qualified candidates have an active DoD Secret clearance, an associate degree with five years of relevant experience or a high school diploma with seven years, and strong MS 365 skills.

Qualifications

• Must have active DoD Secret clearance to start.
• Proficient in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication; strong customer service skills.

Responsibilities

• Track department actions and due dates; assign and notify Points of Contact.
• Serve as central POC for department inquiries and provide guidance to stakeholders.
• Facilitate communication between Department Head, Deputy, and staff; update organization chart and phone list.
• Maintain department records, purchase files, and correspondence; prepare business correspondence.
• Support data collection for DoD/NAVSEA data calls, metrics, and QA; assist with data-driven reviews.
• Assist in building facility tickets/custodian duties and in human capital planning (hiring, promotion, separations).
• Perform a variety of clerical and administrative duties; demonstrate reliable typist skills and professional conduct.

Skills

MS 365

Communication

Typing

Office management

Education

Associate's degree +5 years experience or HS diploma +7 years

Job description

Position Title: Executive Administrative Assistant
Location: Indian Head, Maryland, United States
Department: Management Sciences
Work Type: Full time
Workplace Type: On-site

Description

Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.

RMC is hiring an Executive Administrative Assistant to support our Navy customer in Indian Head, MD. Duties may include:

• Tracking all Department actions, ensuring that due dates are met and that the appropriate Points of Contact (POCs) are assigned and aware of their responsibilities
• Serving as the central POC for all inquiries related to department actions, providing guidance and interpretation to all stakeholders
• Facilitating communication between the Department Head, Deputy, and other department personnel
• Acting as a liaison with internal and external stakeholders to ensure clear and consistent communication on all department actions
• Tracking and managing the Department's records, purchase files, and correspondence
• Preparing correspondence and managing the department's business correspondence
• Performing daily maintenance of the Department information, including updating the organization chart and phone listing
• Participating in the development and collection of data for departmental data calls, metrics analysis, and quality assurance
• Supporting the department's reviews by ensuring all submissions are of high-quality and adhere to the standard format
• Assisting in data collection efforts for data calls from DoD, DASN, NAVSEA HQs, and other entities
• Assisting with Building Facility tickets/custodian duties
• Supporting human capital/resource planning, including tracking hiring, promotion, and separation actions
• Other administrative duties as required

Requirements

• An active DoD Secret clearance is required to start. Applicants selected may be subject to a security investigation and must meet eligibility requirements for access to classified information.
• Candidate must possess an Associate's degree with five (5) years of relevant experience performing administrative duties or a High School diploma with seven (7) years of relevant experience performing administrative duties.
• Candidate must have excellent proficiency using the following Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams)
• This position will require the candidate to perform a variety of clerical and administrative duties, which are auxiliary to the work of the organization. Candidate must be a qualified typist and know the principles and practices of office management. Candidate must have strong written and verbal communication skills and must provide customer service both internally and externally.
• Ability to lift up to 50lbs.

Benefits

At RMC, we're committed to your career growth! RMC differentiates itself from other firms through its investment in our employees. We invest our resources to train, certify, educate, and build our employees.

RMC can offer you a great place to work with a small company feel and give you the experience, tuition assistance, and certifications that will take your career to the next level. We offer Monday to Friday full-time day shift work, and can assist in paid relocation. This also includes a competitive paid vacation package with 11 paid federal holidays. Additionally, we also offer high-quality, low-deductible healthcare plans, pet insurance, and a competitive 401K package.

Salary at RMC is determined by various factors, including but not limited to location, a candidate's specific combination of education, knowledge, skills, competencies, and experience, as well as contract-specific requirements. The current salary range for this position will be $85,000 to $100,000 (annually).

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