Executive Administrative Assistant

Nouryon; Houston (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Nouryon is seeking an experienced Executive Administrative Assistant to provide high-touch support to senior leaders in our Houston office. You will anticipate needs, manage demanding schedules, and ensure smooth operations across calendars, travel, and communications.

The role emphasizes confidentiality, proactive problem-solving, and a service-first mindset, with comfort using AI tools to drive efficiency. 5–10+ years of executive support experience is expected.

Qualifications

• 5–10+ years of experience supporting senior leaders in a fast-paced environment.
• Ability to handle confidential information with discretion and sound judgment.
• Strong calendar management, travel planning, and meeting logistics experience.
• Experience with SAP Concur and/or SAP SRM is a plus.
• Bachelor's degree preferred; Associate's accepted with relevant experience.

Responsibilities

• Communicate clearly and concisely, both verbally and in writing.
• Manage calendars, agendas, and meeting logistics for senior leaders, proactively resolving conflicts and reprioritizing as needed.
• Plan and coordinate business travel - flights, hotels, ground transport, itineraries.
• Manage expense reporting, invoicing, and purchase orders (SAP Concur / SAP SRM).
• Serve as a trusted point of contact for stakeholders, handling confidential communications with discretion.
• Prepare, format, and proofread presentations, reports, and correspondence for leadership audiences.
• Manage distribution lists and plan in-person and virtual meetings.
• Anticipate leaders' needs and tailor communication style to each leader.
• Coordinate special projects and drive efficiency with AI tools.

Skills

Proactive

Organizational skills

Time management

Discretion

Written and verbal communication

AI tools familiarity

Education

Bachelor's degree in Business/Communications or related field

Associate's degree or equivalent experience

PACE certification

CAP certification

Tools

Excel

PowerPoint

Teams

SAP Concur

SAP SRM

ChatGPT

Claude

Copilot

Job description

At Nouryon, our global team takes positive action every day, to reach higher collectively and individually. We create innovative and sustainable solutions for our customers to answer society’s needs - today and in the future.

About the job:

Nouryon is hiring an experienced Executive Assistant to provide dedicated, high-touch support to senior leaders based in our Houston office. This is a dynamic executive-support role built for a professional who thrives on anticipating needs, moving fast, and keeping demanding schedules running smoothly. The ideal candidate brings solid experience supporting senior leaders, sound judgment with confidential information, and a genuine service-first mindset: someone who finds a way to make things work.

In your future role as an Executive Administrative Assistant, you will:

• Communicate clearly and concisely, both verbally and in writing.
• Manage calendars, agendas, and meeting logistics for senior leaders, proactively resolving conflicts and reprioritizing as business needs change.
• Plan and coordinate business travel - flights, hotels, ground transportation, and detailed itineraries - anticipating logistics needs before they're asked.
• Manage expense reporting, invoicing, and purchase orders (e.g., SAP Concur / SAP SRM), and other administrative processes.
• Serve as a trusted point of contact for internal and external stakeholders, exercising sound judgment on what is time-sensitive and handling communications with discretion.
• Prepare, format, and proofread presentations, reports, and correspondence for leadership audiences and company-wide communications.
• Manage distribution lists and help plan and arrange departmental and office-wide in-person and virtual meetings.
• Anticipate the needs of each leader individually - adapting communication style, pace, and level of detail to how each prefers to work - versus a one-size-fits-all approach.
• Coordinate special projects as needed.
• Be a forward-thinking user of AI to help drive efficiency in your own and your leaders' workflows.

We believe you bring:

• 5-10+ years of experience supporting senior leaders or executives, ideally within a matrixed or global organization.
• A proactive approach, anticipating needs, flagging issues early, and taking action without waiting to be asked.
• The ability to operate comfortably in a fast-paced environment with frequently shifting priorities.
• Strong organizational and time-management skills, with meticulous attention to detail.
• Consistent, reliable availability and presence during core business hours.
• Sound judgment and discretion, particularly when handling confidential matters.
• A true service mentality, focusing on solutions and outcomes rather than obstacles.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Teams.
• Comfort with, or willingness to learn, AI tools and workflows such as ChatGPT, Claude, or Copilot.
• A Bachelor's degree in Business, Communications, or a related field is preferred; an Associate's degree or equivalent experience will also be considered.
• Experience with SAP Concur and/or SAP SRM is a plus.
• PACE and/or CAP certification is preferred.
• Experience in the chemical industry or an adjacent field, such as oil and gas, is a plus.

Good to know:

This is a full-time, on-site position at our Houston, TX office. In-office presence is expected 5 days a week.

About Nouryon:

Explore careers and life at Nouryon

If you’re looking for your next career move, apply today and join Nouryon’s worldwide team in providing essential solutions that our customers use to manufacture everyday products such as personal care, cleaning, paints and coatings, agriculture and food, pharmaceuticals, and building products. Our employees are driven by the wish to make an impact and actively drive positive change. If that describes you, we will gladly make way for your ambitions. From day one we support you with your personal growth, through challenging positions and comprehensive learning and development opportunities, in a dynamic, international, diverse, and proactive working environment.

Nouryon is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law.