Executive Administrative Assistant

Johnson & Johnson Innovative Medicine; Horsham (PA); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Overtime eligible

Job summary

Johnson & Johnson Innovative Medicine is recruiting for an Executive Administrative Assistant to support the Vice President of Immunology, Psoriatic Portfolio. This hybrid onsite role is located in Horsham, PA.

The position requires a minimum of 6 years of administrative experience, strong Microsoft 365 skills, and a proven track record in supporting senior leaders. You will manage complex calendars, coordinate travel, and lead key cross-functional initiatives to enable executive focus.

Qualifications

• Minimum high school diploma; associate degree preferred.
• At least 6 years of administrative or similar experience.
• Significant experience supporting Vice Presidents or executive leadership.
• Proven calendar management and prioritization in a fast-paced environment.
• Strong proficiency with Microsoft 365 apps (Outlook, Teams, PowerPoint, Word, Excel).

Responsibilities

• Manage a highly complex executive calendar balancing priorities and events.
• Anticipate scheduling conflicts and operational needs, providing proactive solutions.
• Serve as liaison between VP, senior leaders, and stakeholders.
• Demonstrate judgment with changing priorities and urgent requests.
• Coordinate leadership meetings, off-sites, and business reviews.
• Build collaborative relationships to ensure seamless execution of priorities.
• Handle confidential information with discretion and integrity.
• Coordinate domestic and international travel and expenses.
• Support special projects and process improvements for executive effectiveness.
• Act as strategic partner to maximize executive productivity and focus.

Skills

Calendar management

Executive support

Communication

Proactive thinking

Discretion/Confidentiality

Relationship building

Education

High school diploma

Associate degree preferred

Tools

Microsoft 365

Job description

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Business Enablement/Support

All Job Posting Locations

Horsham, Pennsylvania, United States of America

Job Description

Johnson & Johnson Innovative Medicine is recruiting for the best talent for an Executive Administrative Assistant to support the Vice President of Immunology, Psoriatic Portfolio. This hybrid onsite position is located in Horsham, PA.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine.

Key Responsibilities

• Manage a highly complex and dynamic executive calendar, balancing competing priorities, strategic business needs, and shifting organizational demands.
• Proactively anticipate scheduling conflicts, business needs, and operational challenges, implementing solutions before issues arise.
• Serve as a primary liaison between the Vice President, senior leaders, business partners, and key stakeholders across the organization.
• Demonstrate agility and sound judgment when responding to changing priorities, urgent requests, and last-minute business demands.
• Coordinate leadership meetings, off-sites, business reviews, and other high-profile events.
• Build and maintain strong collaborative relationships with cross-functional teams, business partners, and administrative professionals to ensure seamless execution of business priorities.
• Handle highly sensitive and confidential information with the utmost discretion, professionalism, and integrity.
• Coordinate domestic and international travel arrangements, meeting logistics, and expense reporting.
• Support special projects, process improvements, and initiatives that enhance executive and organizational effectiveness.
• Act as a trusted advisor and strategic partner by understanding business priorities and helping maximize executive productivity and focus.

Qualifications / Requirements

• A minimum of a high school diploma is required. An associate’s degree is preferred.
• A minimum of 6 years of administrative or similar experience is required.
• Significant experience supporting Vice Presidents, senior executives, or executive leadership teams.
• Proven expertise managing complex calendars and multiple competing priorities in a fast-paced environment.
• Strong ability to anticipate needs, think proactively, and execute independently with minimal direction.
• Exceptional organizational, prioritization, and time management skills.
• Demonstrated flexibility, adaptability, and responsiveness in handling changing business needs.
• Excellent interpersonal, communication, and relationship-building skills with the ability to interact confidently with senior leaders and stakeholders.
• Proven ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
• Strong problem-solving skills and a solution-oriented mindset.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• Demonstrates Johnson & Johnson’s Leadership Imperatives and Credo to all stakeholders internally and externally.

This job posting is anticipated to close on 10/2/2026.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.