Executive Administrative Assistant

Gila County; Globe (AZ); On-site; USD 52,000 - 72,000; Full time

Job summary

Gila County Health & Emergency Services seeks an experienced administrative professional to support the Director and act as a liaison across divisions and with external agencies. The role includes coordinating schedules, handling correspondence, and maintaining records essential to program operations.

Responsibilities also cover monitoring reports, overseeing contracts, posting on the department website, and assisting with budgeting, staffing, facilities, and policy development.

Responsibilities

• Provide administrative assistance to the Director of Health & Emergency Services.
• Act as liaison between the Division and professional staff across the County.
• Coordinate calendaring and scheduling of meetings and events.
• Screen and route incoming correspondence; prioritize and refer matters as needed.
• Organize and maintain files, records, and documentation.
• Monitor program time/activity reports and research data for the Director.
• Maintain IGA, MOU, and contract performance with recipients.
• Post updates for Health & Emergency Services on the Gila County website.
• Assist with organizational issues, budgeting, staffing, facilities, and policy development.

Job description

• This position is to provide complex administrative assistance to the Director of Health & Emergency Services and act as liaison between the Division of Health & Emergency Services and professional staff throughout the County. This position also coordinates with community, other County, State, and Federal agencies regarding program/projects, funding, and regulatory statutes.
• Provides administrative assistance to Health & Emergency Services Director and act as liaison between the Division of Health & Emergency Services and professional staff throughout the County.
• Coordinates with the Director regarding calendaring and scheduling meetings and events.
• Screens, receives, and follows up on incoming correspondence, arranging them by priority, referring matters to other staff, responding personally on matters not requiring the Director\'s personal attention, and referring important matters to the Director.
• Selects items and issues to be filed; organizes and maintains all files, records and documentation.
• Serves as liaison with community, County, State, and Federal agencies regarding program/projects, funding, and regulatory statutes.
• Monitors, tracks, researches, and analyzes all time and activity reports and programmatic reports to report to the Director.
• Monitors IGA, MOU and contract performance with receiving entities.
• Post items on Gila County website for Health & Emergency Services.
• Assists the Director in organizational issues by developing alternatives and making recommendations on matters such as organizational structure, budgeting issues, staffing, facilities, productivity, and policy and procedure development and implementation.
• Performs extensive research for special projects; collect information on operational and administrative problems and perform comprehensive analysis; synthesize information and make recommendations on policy issues; prepare comprehensive administrative, operational, and statistical reports.