Executive Administrative Assistant

Advance Business Capital; Coppell (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Vision benefits

Dental benefits

401K

Job summary

Advance Business Capital in Coppell, Texas is seeking an Executive Assistant to provide high-level administrative support to company executives. You will be responsible for research, preparing reports, handling correspondence, and scheduling meetings and travel.

The ideal candidate will have a Bachelor’s Degree or Associate’s Degree and at least five years of relevant experience, including administrative skills with Microsoft Office. Strong interpersonal and communication skills are essential. Company benefits include Medical, Vision, Dental, 401K, and others.

Qualifications

• Minimum of five years of related work experience.
• Three to five years of administrative experience required.
• Previous invoice factoring and/or financial services experience is a plus.

Responsibilities

• Provide high-level administrative support to executives.
• Prepare legal documents and respond to information requests.
• Act as a liaison between attorneys and executives.

Skills

Interpersonal skills

Customer service focus

Self-discipline

Written communication skills

Organizational skills

Analytical skills

Education

Bachelor’s Degree or Associate’s Degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Advance Business Capital LLC (www.advancebcap.com) is one of the nation’s leading transportation factoring companies and provides financing options for freight, trucking, and freight broker companies. Founded by truckers for truckers, we provide best-in-class, full service factoring exclusively to for-hire truckers and freight brokers. We were also the first factoring company to receive the P3 (Preferred Platinum Provider) endorsement from the Transportation Intermediaries Association.

Job Description

POSITION SUMMARY

The executive assistant provides high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings and travel for executives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Type reports, memos, letters and other documents using relevant computer software.
• Prepare legal documents and communication; respond to requests for information.
• Act as a liaison between attorneys and executives.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Record, type and distribute meeting minutes.
• Conduct research in areas of interest at the direction of the executives and provide a synopsis to the President to review.
• Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
• File and retrieve corporate documents, records and reports.
• Open, sort and distribute incoming correspondence, including faxes and email.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibilities.

PHYSICAL DEMANDS / WORK ENVIRONMENT

• Some access to filing is required. This would require the ability to lift files, open filing cabinets and bend, stoop, stand, reach, or kneel as necessary.
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machine.

ALARY AND BENEFITS

• Compensation commensurate with experience, skills, position responsibilities.
• Company benefits including Medical, Vision, Dental, 401K, and others.

OTHER DUTIES

• This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

EXPERIENCE AND EDUCATION

• Bachelor’s Degree or Associate’s Degree and minimum of five (5) years of related work experience is required.
• Three (3) to five (5) years of administrative experience required.
• Previous invoice factoring and/or financial services experience a plus.
• Intermediate to advanced skills in Microsoft Office Products: Excel, Word, Outlook, and PowerPoint.

SKILLS AND ABILITIES REQUIRED

• Strong interpersonal skills and a customer service focus with high standards of quality.
• High degree of self-discipline and motivation.
• Able to work independently with minimal supervision and as part of a team.
• Excellent written and verbal communication skills; professional presentation.
• Strong sense of urgency, detail-orientation, excellent organizational and time management skills.
• Flexibility and collaboration skills.
• Strong analytical skills.

Equal Employment Opportunity Statement: Advance Business Capital LLC and Triumph Bancorp, Inc. and its subsidiaries, provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.