Executive Administrative Assistant

Legal Aid Society Cincinnati; Cincinnati (OH); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401K / Pension contribution

Paid holidays

Generous PTO

Job summary

Legal Aid Society Cincinnati is seeking an Executive Assistant to support the Executive Director and senior management, oversee administrative records for the organization and its affiliates, and act as the office manager for a staff of 100 including 45 attorneys.

The role involves supporting recruitment, onboarding, grant management, funder relationships, and regulatory compliance with discretion and independent judgment integral to daily operations.

Qualifications

• Bachelor's degree or university-level coursework with demonstrated writing proficiency.
• Significant experience providing administrative support to senior-level management, preferably in a nonprofit, social service, or legal setting.
• Experience typing with speed and accuracy, formatting documents, and navigating a variety of online reporting platforms.
• Reliable, well-organized, attentive to detail, and accountable for results.
• Excellent interpersonal skills and able to interact effectively with staff, government funders, Board members, clients, vendors, and others.
• Able to take notes, compose letters, and draft meeting minutes.
• Demonstrates excellent grammar, editing, and proofreading skills.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint, and comfortable learning and using new software.
• Able to work under pressure and maintain composure.
• Bondable and able to pass background checks and government security requirements.

Responsibilities

• Support the Executive Director and senior management, the Board of Trustees and its committees.
• Maintain corporate and administrative records for Legal Aid Society and its affiliated organizations.
• Function as the office manager and primary administrative contact for a staff of 100, including 45 attorneys.
• Support recruitment, onboarding, and related activities.
• Integral to grant management, funder relationships, and regulatory compliance.
• Exercise discretion, confidentiality, and independent judgment.

Skills

Interpersonal skills

Attention to detail

Written communication

Discretion and judgment

Time management

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

POSITION DESCRIPTION

The Executive Assistant supports the Executive Director and senior management, the Board of Trustees and its committees, maintains corporate and administrative records for Legal Aid Society and its affiliated organizations, functions as the office manager and primary administrative contact for a staff of 100, including 45 attorneys, and supports recruitment, onboarding, and related activities. The Executive Assistant is integral to Legal Aid's grant management, funder relationships, and regulatory compliance. This position requires the exercise of discretion, confidentiality, and independent judgment.

QUALIFICATIONS

• Bachelor's degree or University-level course work with demonstrated writing proficiency.
• Significant experience providing administrative support to senior-level management, preferably in a non-profit, social service, or legal setting.
• Experience typing with speed and accuracy, formatting documents, and navigating a variety of online reporting platforms.
• Reliable, well-organized, attentive to detail, and accountable for results.
• Excellent interpersonal skills and able to interact effectively with staff, government funders, Board members, clients, vendors, and others.
• Able to take notes, compose letters, and draft meeting minutes.
• Demonstrates excellent grammar, editing, and proofreading skills.
• Proficient in Microsoft Word, Excel, Outlook, and Powerpoint, and comfortable learning and using new software.
• Able to work under pressure and maintain composure.
• Bondable and able to pass background checks and government security requirements.

COMPENSATION AND BENEFITS

This is an exempt position with a salary of $65,000+ depending on experience. Legal Aid Society offers an attractive benefits package including health, dental, and vision insurance, employer-funded pension contribution, 401K, generous PTO, and paid holidays.

Legal Aid Society is an Equal Opportunity Employer.

Legal Aid offers reasonable accommodations in the hiring and employment process. If you need assistance, you may request an accommodation.