Executive Administrative Assistant

Medtronic; Boston (MA); On-site; USD 72,000 - 109,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with employer match

Tuition assistance

Paid time off

Job summary

Medtronic seeks an Executive Administrative Assistant to support the VP of Finance Innovation and senior finance leaders. The role will coordinate calendars, meetings, travel, and communications, ensuring alignment with priorities across the Finance Innovation team.

This onsite role emphasizes confidentiality, proactive action tracking, and cross-functional collaboration in a fast-paced environment. Based at our Boston Channel office or Fridley HQ, the position requires strong Microsoft 365

Qualifications

• 6+ years of relevant administrative or executive support experience.
• Experience managing complex calendars, meetings, travel, expenses, and confidential information.
• Strong working knowledge of Microsoft 365 tools (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, OneDrive).

Responsibilities

• Manage complex calendars, meeting coordination, and scheduling priorities for Finance Innovation leadership.
• Coordinate leadership meetings, business reviews, team meetings, and cross-functional discussions, including agendas, materials, notes, room logistics, visitor needs, and follow-up.
• Track action items, decisions, deadlines, and priorities to support leadership accountability and execution.
• Draft, edit, and route correspondence, meeting communications, and internal updates as needed.
• Prepare executive-ready materials, reports, trackers, and presentations using Microsoft 365 tools.
• Coordinate domestic and international travel, expenses, and related logistics.
• Support confidential and sensitive business matters with discretion and sound judgment.

Skills

calendar management

executive support

confidentiality

communication

multitasking

Education

Bachelor’s degree

Tools

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

OneDrive

Concur

Job description

We anticipate the application window for this opening will close on - 25 Sep 2026Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.A Day in the LifeThis position may be based at either our Operational Headquarters in Fridley, Minnesota, or our Boston Channel office in Massachusetts.This Executive Administrative Assistant position will be a key member of Medtronic’s Finance Innovation team. This role provides executive administrative support to the VP of Finance Innovation and other finance leaders, helping ensure efficient coordination of calendars, meetings, communications, travel, and operational priorities. The position serves as a trusted partner to leadership, supporting confidential business activities, facilitating follow-through on key action items, and helping maintain strong execution across the team.The Executive Administrative Assistant will work closely with internal stakeholders to facilitate leadership meetings, manage documentation and reporting needs, coordinate special events, support local facility needs, and partner with finance professionals on special projects as needed.At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.Responsibilities may include the following and other duties as assigned:Manage complex calendars, meeting coordination, and scheduling priorities for Finance Innovation leadershipCoordinate leadership meetings, business reviews, team meetings, and cross-functional discussions, including agendas, materials, notes, room logistics, visitor needs, and follow-upTrack action items, decisions, deadlines, and priorities to support leadership accountability and executionDraft, edit, and route correspondence, meeting communications, and internal updates as neededPrepare executive-ready materials, reports, trackers, and presentations using Microsoft 365 toolsCoordinate domestic and international travel, expenses, and related logisticsSupport confidential and sensitive business matters with discretion and sound judgmentMaintain organized digital filing systems, trackers, contact lists, and shared team resourcesPartner with internal teams and administrative colleagues to support consistent execution and communication flowAssist with special projects, team events, local facility needs, and other leadership support as assignedMust Have6+ years of relevant administrative or executive support experience supporting senior leadersExperience managing complex calendars, meetings, travel, expenses, and confidential informationNice to HaveBachelor’s degreeExperience supporting finance, tax, legal, or other corporate functions in a matrixed environmentExperience supporting senior-level leadership teams, business reviews, team events, or executive offsitesStrong action tracking, follow-up, and meeting coordination skillsStrong working knowledge of Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDriveExperience creating trackers, status summaries, or dashboards in Excel or Microsoft 365 toolsFamiliarity with Concur, vendor coordination, or administrative systemsProven ability to handle confidential and sensitive information with discretion and sound judgmentStrong interpersonal and communication skills, with the ability to build trusted relationships across all levels of the organizationHighly organized, proactive, and adaptable, with the ability to manage multiple priorities in a fast-paced environmentStrong attention to detail, follow-through, and problem-solving skillsFor Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.Physical Job RequirementsThe above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.U.S. Work Authorization & SponsorshipAt Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.Recruitment Fraud AlertWe are aware of phishing scams targeting job seekers. Please keep the following in mind:Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses.Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate.If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments.If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at [e-mail] .Benefits & CompensationMedtronic offers a competitive Salary and flexible Benefits PackageA commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance , Health Savings Account , Healthcare Flexible Spending Account , Life insurance, Long-term disability leave , Dependent daycare spending account , Tuition assistance/reimbursement , and Simple Steps (global well-being program).The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match , Short-term disability , Paid time off , Paid holidays , Employee Stock Purchase Plan , Employee Assistance Program , Non-qualified Retirement Plan Supplement (subject to IRS earning minimums) , and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.Further details are available at the link below:Medtronic benefits and compensation plansIt is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.