Executive Administrative Assistant

ITAC Solutions; Birmingham (AL); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision benefits

401(k) with company match

Stable, established company culture

Direct partnership with senior exec.领导

Job summary

ITAC Solutions, LLC in Birmingham, AL seeks an Executive Administrative Assistant to be the trusted right hand to our senior leadership. You will keep the President's calendar, manage appointments, and handle executive communications with professionalism.

Join a stable, established company with strong retention and excellent benefits. You will review contracts, coordinate meetings, maintain confidentiality, and oversee office operations while providing flexible support across the organization.

Qualifications

• High school diploma or equivalent; additional education is a plus.
• Strong experience supporting senior executives across multiple levels of an organization.
• Exceptional organizational skills and attention to detail.
• Ability to manage competing priorities independently.
• Advanced Microsoft Office proficiency.
• Legal document and contract review experience is a plus.

Responsibilities

• Manage the President’s calendar, appointments, meetings, and executive communications.
• Serve as a professional gatekeeper for senior leadership.
• Coordinate company meetings, events, and visiting executive teams.
• Review and edit correspondence, contracts, and legal documents.
• Maintain confidentiality when handling sensitive information.
• Oversee office operations, vendors, and professional services invoices.
• Provide flexible administrative support for executive and company needs.

Skills

Executive support

Organizational skills

Prioritization

Microsoft Office

Education

High school diploma

Tools

Microsoft Office

Job description

Ready to be the trusted right hand to senior leadership? Our client is seeking a polished, proactive Executive Administrative Assistant to keep leadership organized, operations running smoothly, and important details from slipping through the cracks. This is a unique opportunity to work closely with executives in an established organization where loyalty, professionalism, and long-term careers matter.

Benefits & Extras:

• Excellent health, dental, and vision benefits
• 401(k) with multiple contribution options and company match
• Stable, established company with a strong employee-retention culture
• Direct partnership with senior executive leadership
• Opportunity to make a meaningful impact across the organization

Compensation: $65,000–$70,000+ depending on experience

What You’ll Be Doing:

• Manage the President’s calendar, appointments, meetings, and executive communications.
• Serve as a professional gatekeeper for senior leadership.
• Coordinate company meetings, events, and visiting executive teams.
• Review and edit correspondence, contracts, and legal documents.
• Maintain confidentiality when handling sensitive information.
• Oversee office operations, vendors, and professional services invoices.
• Provide flexible administrative support for executive and company needs.

What You’ll Need to be Considered:

• High school diploma or equivalent; additional education is a plus.
• Strong experience supporting senior executives across multiple levels of an organization.
• Exceptional organizational skills and attention to detail.
• Ability to manage competing priorities independently.
• Advanced Microsoft Office proficiency.
• Legal document and contract review experience is a plus.