Executive Administration Assistant at Unisys Blue Bell, PA

Unisys; Center Square (PA); On-site; USD 50,000 - 75,000; Full time

Job summary

Unisys is seeking an experienced administrative professional to support senior management. You will manage calendars, coordinate cross‑department requests, and prepare reports using MS Office and various databases.

The role requires proactive scheduling, confidentiality, and a strong customer-service orientation. You will liaise with internal and external stakeholders, assist with travel arrangements, and help prepare materials for senior management meetings.

Qualifications

• High school diploma or GED required.
• Minimum 6 years related experience with increasing responsibilities.

Responsibilities

• Coordinate activities across departments and ensure requests are carried out.
• Plan, coordinate, organize, prioritize and manage workload with changing deadlines.
• Schedule and coordinate travel, conferences, and events.
• Prepare and format reports and documents using databases and spreadsheets.
• Maintain manager's calendar and communications.

Skills

Calendar management

Communication

Data entry

Multitasking

Customer service

Education

High school diploma/GED

Tools

Microsoft Office

Email systems (Outlook)

Job description

What success looks like in this role:

Supports/interacts with senior/executive management exercising a high level of diplomacy, influence and professionalism to achieve business objectives of the organization being supported. Capable of managing the most highly sensitive and company critical information with the utmost confidentiality. Uses a high degree of judgment and strong time management skills when prioritizing manager's time. Works with critical deadlines, prioritizing their workload independently to meet deadlines and adapting to frequent changes in manager's priorities and schedules.

Key Responsibilities

• Coordinates activities across departments and follow-up to ensure that requests are carried out.
• Ability to independently plan, coordinate, organize, prioritize and manage workload while remaining cognizant of changing prioritizes and competing deadlines.
• Able to work through issues and meet deadlines.
• Schedules and coordinates travel, conferences, and special events.
• Inputs, edits, retrieves, formats, transmits diverse reports and documents utilizing computer databases, spreadsheets, communications and other software packages with accuracy.
• Collects and analyzes relevant data to make accurate and timely decisions on a variety of issues.
• Leads, guides, advises, and encourages co-workers and staff ensuring quality and quantity standards are met.
• Maintains manager's calendar and schedules appointments with prior approval based on knowledge of manager's responsibilities and issues of importance.
• May have to manage more than one manager's calendar.
• Creates invites, tracks attendance, and builds databases in Excel and within contact management software to manage invitee lists.
• Independently researches, develops, and drafts letters, memos, or reports to communicate the manager's decisions, ideas, and agenda.
• Research information to support organization as necessary.
• Interprets and summarizes information based on corporation's knowledge, organizational goals, and priorities.
• Serves as a liaison, with delegated authority, between manager and staff by relaying instructions and information and following commitments through to completion.
• Trains others in systems usage.
• Collects and prepares materials for use in meetings/discussions.
• Composes correspondences and emails on behalf of manager(s).
• Reviews directives and instructional materials pertaining to administrative practices and clerical policies and procedures to stay abreast of new, revised or amended policies and regulations.
• Handles and processes information of a highly confidential and critical nature and ensures information remains confidential.
• Conducts special projects as needed such as gathering, analyzing and preparing annual budget materials and reports, and various preparations for senior management meetings.
• Interfaces with other administrative assistants to share and coordinate workload.

Key Qualifications

• High school diploma/GED required.
• Minimum 6 years related experiences with increasing responsibilities.
• Must have a strong knowledge of desktop tools such as the Microsoft Suite of office products and electronic mail systems.
• Experience working with general office equipment such as computer, typewriter, Dictaphone, copier, calculator, fax or other similar machines.
• Some knowledge to accurately calculate, reconcile, verify, authorize invoices for payment in accordance with established policies and guidelines.
• Excellent interpersonal and collaboration skills
• Ability to interface with personnel at all levels directly or virtually.
• Strong attention to detail, with a commitment to high quality work
• Proven ability to take the initiative and focus on customer service.
• Aptitude for learning quickly
• Strong interpersonal skills for communicating with internal and external personnel of all levels.
• Good analytical and problem-solving skills.
• Good communication skills.
• #LI-KB1 This role may require access to export-controlled commodities and technology. Therefore, to conform to U.S. export control regulations, applicant should be eligible for any required authorizations from the U.S. Government.

Unisys is proud to be an equal opportunity employer that considers all qualified applicants without regard to age, caste, citizenship, color, disability, family medical history, family status, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, pregnancy, race, religion, sex, sexual orientation, transgender status, veteran status or any other category protected by law.

This commitment includes our efforts to provide for all those who seek to express interest in employment the opportunity to participate without barriers.

If you are a US job seeker unable to review the job opportunities herein, or cannot otherwise complete your expression of interest, without additional assistance and would like to discuss a request for reasonable accommodation, please contact our Global Recruiting organization at [e-mail] or alternatively Toll Free: 888-560-1782 (Prompt 4).

US job seekers can find more information about Unisys' EEO commitment here. eeo Notice For U.S. Applicants: Unisys is an Equal Opportunity Employer - Minorities/Females/ Veterans/Individuals with Disabilities/ Sexual Orientation/Gender Identity