Executive Administative Assistant

Western Alliance Bank; Phoenix (AZ); In loco; USD 70.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salaries

Ownership stake in the company

Medical and dental insurance

Time off

401k matching program

Tuition assistance program

Employee volunteer program

Wellness program

Descrizione del lavoro

Western Alliance Bank is seeking an Executive Administrative Assistant to provide high-level administrative and operational support primarily to the Chief Legal Officer (CLO) and the Legal team, with additional support to other Bank executives as needed.

In a dynamic environment, you’ll coordinate complex schedules, travel, and deliverables, build relationships with internal and external stakeholders, and contribute to the efficient operation of the CLO’s office and the Legal team.

Competenze

• 6+ years of related experience in Administrative Support or similar field.
• Bachelor’s degree or equivalent experience required.
• Advanced knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook; experience with Zoom, Teams, and Oracle preferred.
• Advanced organizational skills and attention to detail.
• Demonstrated ability to maintain a high level of confidentiality and discretion.
• Advanced speaking and writing communication skills.
• Occasional travel required.

Mansioni

• Provide high-level administrative and operational support to the Chief Legal Officer and Legal team, anticipating needs, exercising sound judgment, and ensuring timely follow-through on priorities.
• Manage the Chief Legal Officer’s complex calendar, meeting cadence, travel, communications, and daily workflow; resolve scheduling conflicts and align time with priority matters.
• Coordinate executive, board, committee, and Legal team meetings, including agendas, materials, logistics, and follow-up.
• Prepare, edit, and proofread correspondence, presentations, reports, and other executive materials with deadlines and deliverables.
• Serve as a professional liaison for the CLO office with executives, board members, outside counsel, regulators, vendors, and internal/external partners.
• Handle confidential information with discretion per Legal team protocols and bank practices.
• Support Legal department administration, including expense reports, invoices, records, distribution lists, events, and intranet/extranet site maintenance.
• Identify opportunities to improve administrative processes and use of technology to enhance efficiency.

Conoscenze

Executive support

Calendar management

Discretion

Communication

Organization

Travel coordination

Formazione

Bachelor’s degree or equivalent experience

Strumenti

Microsoft Office Suite

Zoom

Teams

Oracle

Descrizione del lavoro

Job Title

Executive Administative Assistant

Location

CityScape

What You’ll Do

As an Executive Administrative Assistant, you’ll provide high-level administrative and operational support primarily to the Chief Legal Officer (CLO) and the Legal team, with additional support to other Bank executives as needed. You’ll serve as a trusted partner who anticipates needs, exercises sound judgment, and manages confidential and sensitive matters with discretion. In a dynamic, fast-paced environment, you’ll coordinate complex schedules, communications, meetings, travel, and deliverables to help advance Legal and enterprise priorities. You’ll build effective relationships with internal and external stakeholders and contribute to the efficient operation of the CLO’s office and the Legal team.

• Provide high-level administrative and operational support to the Chief Legal Officer and Legal team, anticipating needs, exercising sound judgment, and ensuring timely follow-through on executive, departmental, and enterprise priorities.
• Manage the Chief Legal Officer’s complex calendar, meeting cadence, travel, communications, and daily workflow; resolve scheduling conflicts and align time and attention with priority matters.
• Coordinate executive, board, committee, and Legal team meetings, including agendas, presentations, briefing materials, logistics, minutes or action items, and follow-up, as appropriate.
• Prepare, edit, and proofread correspondence, presentations, reports, and other executive-level materials; monitor key deadlines, decisions, and deliverables to support effective execution.
• Serve as a professional liaison for the office of the Chief Legal Officer with executives, business leaders, board and committee stakeholders, outside counsel, regulators, vendors, and other internal and external partners.
• Manage highly confidential, sensitive, and privileged information with discretion and professionalism and in accordance with applicable Legal team protocols and Bank practices.
• Support Legal department administration, including expense reports, invoices, records, distribution lists, departmental communications, events, and other operational activities. This also includes, processing department mail, department intranet and extranet site maintenance, and managing competing priorities.
• Identify opportunities to improve administrative processes, workflow, information management, and use of technology to enhance executive and Legal team effectiveness.

What You’ll Do

As an Executive Administrative Assistant, you’ll provide high-level administrative and operational support primarily to the Chief Legal Officer (CLO) and the Legal team, with additional support to other Bank executives as needed. You’ll serve as a trusted partner who anticipates needs, exercises sound judgment, and manages confidential and sensitive matters with discretion. In a dynamic, fast-paced environment, you’ll coordinate complex schedules, communications, meetings, travel, and deliverables to help advance Legal and enterprise priorities. You’ll build effective relationships with internal and external stakeholders and contribute to the efficient operation of the CLO’s office and the Legal team.

• Provide high-level administrative and operational support to the Chief Legal Officer and Legal team, anticipating needs, exercising sound judgment, and ensuring timely follow-through on executive, departmental, and enterprise priorities.
• Manage the Chief Legal Officer’s complex calendar, meeting cadence, travel, communications, and daily workflow; resolve scheduling conflicts and align time and attention with priority matters.
• Coordinate executive, board, committee, and Legal team meetings, including agendas, presentations, briefing materials, logistics, minutes or action items, and follow-up, as appropriate.
• Prepare, edit, and proofread correspondence, presentations, reports, and other executive-level materials; monitor key deadlines, decisions, and deliverables to support effective execution.
• Serve as a professional liaison for the office of the Chief Legal Officer with executives, business leaders, board and committee stakeholders, outside counsel, regulators, vendors, and other internal and external partners.
• Manage highly confidential, sensitive, and privileged information with discretion and professionalism and in accordance with applicable Legal team protocols and Bank practices.
• Support Legal department administration, including expense reports, invoices, records, distribution lists, departmental communications, events, and other operational activities. This also includes, processing department mail, department intranet and extranet site maintenance, and managing competing priorities.
• Identify opportunities to improve administrative processes, workflow, information management, and use of technology to enhance executive and Legal team effectiveness.

What You’ll Need

• 6+ years of related experience in Administrative Support or similar field.
• Bachelor’s degree or equivalent experience required.
• Advanced knowledge of Microsoft Office including, Word, Excel, PowerPoint, and Outlook; experience with Zoom, Teams, and Oracle preferred.
• Advanced organizational skills and attention to detail.
• Demonstrated ability to maintain a high level of confidentiality and discretion.
• Advanced speaking and writing communication skills.
• Occasional travel required.

Benefits You’ll Love

We offer all the important things you’d want — like competitive salaries, an ownership stake in the company, medical and dental insurance, time off, a great 401k matching program, tuition assistance program, an employee volunteer program, and a wellness program.

• competitive salaries
• an ownership stake in the company
• medical and dental insurance
• time off
• a great 401k matching program
• tuition assistance program
• an employee volunteer program
• wellness program

About The Company

Western Alliance Bank, Member FDIC, is a wholly owned subsidiary of Western Alliance Bancorporation. Serving clients nationwide, Western Alliance Bank includes six legacy bank brands — Alliance Association Bank, Alliance Bank of Arizona, Bank of Nevada, Bridge Bank, First Independent Bank and Torrey Pines Bank — that remain part of the company’s heritage, as well as AmeriHome Mortgage, a Western Alliance Bank Company.

Western Alliance Bancorporation is committed to equal employment and will consider all qualified applicants without regard to race, sex, color, religion, age, nation origin, marital status, disability, protected veteran status, sexual orientation, gender identity or genetic information. Western Alliance Bancorporation is committed to working with and providing reasonable accommodations for individuals with disabilities. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process and/or need an alternative method of applying, please email [e-mail] or call 602‑386‑2488. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests that involve a reasonable accommodation in the application process.

© Western Alliance Bancorporation