Executive Admin & Sales Ops Specialist

ProCare Rx; Gainesville (GA); On-site; USD 52,000 - 80,000; Full time

Job summary

ProCare Rx is seeking an Executive Administrative Assistant to provide comprehensive administrative support to the PBM President and leadership. The role includes coordinating travel, meetings, and expense reports, and assisting the sales team with client engagement and CRM data accuracy.

The ideal candidate has an Associate degree or equivalent experience, 3+ years in admin support, and strong communication skills.

Qualifications

• Associate degree or equivalent professional experience in the industry.
• At least 3 years of administrative support experience.
• Prior experience supporting a sales department is preferred.
• Familiarity with CRM platforms, preferably HubSpot.
• Proficiency in Google Suite and Microsoft Office Suite.
• Strong written and verbal communication skills.
• Demonstrated ability to collaborate effectively in a team-oriented environment to achieve organizational objectives.

Responsibilities

• Provide executive support to the PBM President and other leadership, including calendar management and correspondence.
• Coordinate travel logistics and prepare expense reports.
• Schedule meetings and conference calls and coordinate with internal teams.
• Welcome clients and visitors in a courteous and professional manner.
• Support sales operations with client engagement, proposals, basic product demonstrations, and expense tracking.
• Maintain data accuracy in HubSpot CRM and track sales metrics.
• Organize and maintain physical and digital filing systems; handle general office duties.

Skills

Administrative support

Communication

Team collaboration

Organization & planning

Travel coordination

Education

Associate degree

3+ years relevant experience

Tools

HubSpot CRM

Google Workspace

Microsoft Office

Job description

ProCare Rx is seeking an Executive Administrative Assistant to provide comprehensive administrative support to the PBM President and leadership. The role includes coordinating travel, meetings, and expense reports, and assisting the sales team with client engagement and CRM data accuracy.

The ideal candidate has an Associate degree or equivalent experience, 3+ years in admin support, and strong communication skills.