Executive Admin & Programs Coordinator

University of Iowa; Iowa City (IA); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Health insurance

Dental insurance

Life insurance

Disability insurance

Retirement plans

Job summary

University of Iowa is seeking a highly organized administrative professional to support the Rural Policy Research Institute (RUPRI) operations, including event coordination, budgeting, and document management. The role requires discretion in handling confidential information and independent decision-making for the Director’s calendar and travel arrangements.

The position offers a hybrid work arrangement within Iowa and is eligible for a comprehensive fringe benefits package.

Qualifications

• Bachelor’s degree in business administration or related degree or equivalent combination of education and experience.
• Minimum of 6 months related administrative and/or executive support experience.
• Demonstrated careful attention to detail and accuracy, ability to handle multiple projects, prioritize and adapt to changes.
• Proficient in MS Office Suite including Word; MS Outlook (calendar and email); and PowerPoint.
• Strong written and verbal communication and relationship-building skills while maintaining confidentiality.
• Experience coordinating events including travel arrangements for participants.

Responsibilities

• Support the daily operations of the Rural Policy Research Institute (RUPRI), including coordination of events and oversight of expenditures, contracts, grants, and policy procedures.
• Manage schedules, correspondence, and travel arrangements for the Director of RUPRI with high autonomy.
• Maintain files such as CVs, publications, completed projects, emails, and research materials.
• Prepare travel reimbursements and maintain related travel files.
• Track deadlines for conferences and invitations, coordinate with speakers and organizers, and manage promotional materials.

Skills

Attention to detail

Multi-tasking

Communication skills

Education

Bachelor’s degree in business administration or related field

Tools

MS Office Suite

MS Word

MS Outlook

PowerPoint

Job description

University of Iowa is seeking a highly organized administrative professional to support the Rural Policy Research Institute (RUPRI) operations, including event coordination, budgeting, and document management. The role requires discretion in handling confidential information and independent decision-making for the Director’s calendar and travel arrangements.

The position offers a hybrid work arrangement within Iowa and is eligible for a comprehensive fringe benefits package.