Executive Admin Partner – Clinical Programs & Ops

HealthCare Partners NY; Village of Garden City, Northern (NY, KY); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Fully paid Medical & Dental

PTO

401k

Tuition Reimbursement

FSA

Job summary

HealthCare Partners, IPA and HealthCare Partners, MSO together comprise our health care delivery system providing enhanced quality care to our members, providers and health plan partners. We are currently seeking a Senior Administrative Business Partner in our Garden City Office to serve as a high-level administrative and operational partner to Clinical Programs and Administrative leadership.

The role combines executive support with project coordination, governance, and process improvement,

Qualifications

• 5+ years of progressive executive administrative support experience.
• Experience supporting senior executives and physician leadership.
• Strong calendar management and project coordination.
• Ability to manage multiple priorities with minimal supervision.
• Excellent written and verbal communication.
• Healthcare operations experience preferred.
• Proficient with Microsoft Office and SharePoint.

Responsibilities

• Serve as a trusted administrative partner to Clinical Program and Administrative leadership, anticipating needs and supporting objectives.
• Provide high-level executive support including complex calendar management, travel, correspondence, and confidential information.
• Coordinate leadership, physician, committee, governance, and cross-functional meetings with agendas and materials.
• Maintain leadership priorities, deadlines, decisions, and action items for timely follow-through.
• Support scheduling, onboarding, and administrative coordination for clinical program leaders and physicians.
• Develop physician leadership schedules, including on-call coverage as applicable.
• Coordinate strategic projects with plans, timelines, milestones, deliverables, and accountability trackers.
• Monitor project progress, identify risks, and provide updates to leadership.
• Prepare executive presentations, dashboards, and briefing materials for decisions.
• Assist with Board and executive meetings, audits, and regulatory reviews.

Skills

Executive support

Calendar management

Project coordination

Communication

Confidentiality

Cross-functional collaboration

Education

Bachelor's degree in Healthcare Administration

Tools

Microsoft Office Suite

SharePoint

PowerPoint

Outlook

Word

Excel

Teams

Job description

HealthCare Partners, IPA and HealthCare Partners, MSO together comprise our health care delivery system providing enhanced quality care to our members, providers and health plan partners. We are currently seeking a Senior Administrative Business Partner in our Garden City Office to serve as a high-level administrative and operational partner to Clinical Programs and Administrative leadership.

The role combines executive support with project coordination, governance, and process improvement,