Executive Admin & Operations Specialist

Rich Smith Management; Hill Township (AR); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

FSA/HSA

401(k) Retirement Plan

Paid Time Off & Paid Holidays

Collaborative corporate office

Job summary

RichSmith Management is seeking an Administrative Support Specialist to join our corporate office in North Little Rock, AR. This is not an entry-level role and requires strong organizational, analytical, and confidential project management skills to support executive leadership and a growing property management team.

The ideal candidate will manage high-level admin projects, prepare reports, maintain databases, and coordinate documentation for legal and regulatory matters, with opportunities to

Qualifications

• Minimum 3 years of professional administrative or executive support experience.
• Advanced proficiency with Microsoft Office, especially Excel, Word, and Outlook.
• Excellent organizational and time management skills.
• Strong analytical and problem-solving abilities.
• High attention to detail with exceptional accuracy.
• Ability to manage multiple priorities while meeting deadlines.
• Professional communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience using multi-line phone systems.

Responsibilities

• Support executive leadership with high-level administrative projects and operational initiatives.
• Prepare, distribute, and maintain company and investor reporting, including quarterly financial and operational reports.
• Assist with drafting responses and gathering documentation related to Fair Housing claims and legal matters.
• Create and maintain company-wide databases, reports, and spreadsheet summaries for operational metrics and reporting.
• Coordinate and organize documentation for insurance claims and other corporate projects.
• Maintain and update company operations manuals, policies, forms, and standard operating procedures.
• Edit, update, and distribute lease documents, addendums, and compliance forms within RealPage and the company Forms Library.
• Assist with annual reporting requirements and regulatory documentation.
• Coordinate lender and syndicator inspections, ensuring all requested documentation is complete and submitted on time.
• Manage monthly tracking reports and administrative worksheets.
• Provide front desk coverage and administrative support as needed.
• Perform other projects and responsibilities as assigned.

Skills

Microsoft Office Proficiency

Analytical thinking

Time management

Attention to detail

Communication skills

Discretion with confidential info

Independent and collaborative work

Multi-line phone experience

Education

High school diploma or equivalent

Associate's or Bachelor's degree (Business Admin, Accounting, or related)

Tools

RealPage/OneSite experience

Office suite familiarity (Excel/Word/Outlook)

Job description

RichSmith Management is seeking an Administrative Support Specialist to join our corporate office in North Little Rock, AR. This is not an entry-level role and requires strong organizational, analytical, and confidential project management skills to support executive leadership and a growing property management team.

The ideal candidate will manage high-level admin projects, prepare reports, maintain databases, and coordinate documentation for legal and regulatory matters, with opportunities to