Executive Admin & Operations Coordinator

Homestead, City of (FL); Homestead (FL); On-site; USD 35,000 - 48,000; Full time

Job summary

City of Homestead seeks an Administrative Assistant - Operations to provide executive-level support to the Department Director and leadership. The role coordinates payroll, personnel transactions, contracts, scheduling, procurement, and administrative operations to ensure efficient department functioning.

The incumbent serves as primary admin coordinator for the Director, maintains confidential records, prepares reports and agendas, and supports HR processes and onboarding as needed.

Qualifications

• Municipal government experience preferred.
• Proficiency with Microsoft Office Suite required.
• Ability to prepare professional reports and correspondence.

Responsibilities

• Coordinate payroll submissions and timekeeping with HR.
• Handle confidential personnel and executive records.
• Assist with onboarding, HR actions and evaluations.
• Track contracts and renewals with Procurement & Contract Services.
• Prepare Commission agenda items, reports and presentations.
• Coordinate travel and executive scheduling.
• Serve as liaison between Director and city departments and stakeholders.
• Maintain departmental records and comply with records management policies.

Skills

Municipal admin operations

Payroll administration

Contract administration

HR processes

Procurement procedures

Public records management

Executive office administration

Microsoft Office Suite

Written and verbal communication

Organization and project coordination

Education

Bachelor's degree in Business Administration, Public Administration, Accounting, Finance, or a closely related field

Job description

City of Homestead seeks an Administrative Assistant - Operations to provide executive-level support to the Department Director and leadership. The role coordinates payroll, personnel transactions, contracts, scheduling, procurement, and administrative operations to ensure efficient department functioning.

The incumbent serves as primary admin coordinator for the Director, maintains confidential records, prepares reports and agendas, and supports HR processes and onboarding as needed.