Executive Admin & HR Support Specialist II

General Dynamics OTS; Saint Petersburg (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

General Dynamics Ordnance and Tactical Systems (OTS) is seeking an Administrative Support Specialist to assist the Sr. VP of HR. This role provides broad administrative help, supports leadership, and collaborates with HR team members on various tasks.

The position requires an associate degree with 2–4 years of experience or equivalent, strong Microsoft Office skills, and professional communication abilities. Travel up to 25% may be involved and confidentiality is essential.

Qualifications

• Associate's Degree and 2-4 years' experience or equivalent combination of education and experience.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong oral and written communication skills.

Responsibilities

• Provides multi-faceted administrative support to ensure effective use of leadership's time and productive interactions with staff and the public.
• Manages SVP's calendar, meeting preparations, follow-up tasks, and complex travel arrangements.
• Conducts research and information gathering for upper management and prepares summaries and reports.
• Develops positive and strategic relationships at all levels of the organization.
• Uses discretion, judgment, and confidentiality to facilitate leadership activities.
• May direct and deploy support staff or other resources.
• Prepares SVP's meetings including agendas, notices, and minutes.
• Monitors and maintains business unit documents and records.
• Prepares and files legal documents with government agencies.

Skills

Microsoft Office

Communication skills

Problem-solving

Meeting scheduling

Education

Associate's Degree

Bachelor's Degree preferred

Job description

General Dynamics Ordnance and Tactical Systems (OTS) is seeking an Administrative Support Specialist to assist the Sr. VP of HR. This role provides broad administrative help, supports leadership, and collaborates with HR team members on various tasks.

The position requires an associate degree with 2–4 years of experience or equivalent, strong Microsoft Office skills, and professional communication abilities. Travel up to 25% may be involved and confidentiality is essential.