Executive Admin Asst

Medline Industries, LP; Northfield (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in medical equipment manufacturing is seeking an Executive Administrative Assistant to provide advanced support for senior management. The role includes managing schedules, coordinating meetings, and analyzing data. Candidates should have strong communication skills and at least six years of relevant experience. The company offers a competitive compensation package and a supportive work environment.

Benefits

Health insurance

Life and disability insurance

401(k) contributions

Paid time off

Qualifications

• At least 6 years experience, 4 years supporting top management.
• Advanced verbal and written communication skills.

Responsibilities

• Provide advanced secretarial and administrative support for senior management.
• Manage and coordinate heavy travel schedules for executives.
• Compose and proofread letters and documents.

Skills

Communication

Organization

Decision Making

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

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• Under general supervision, provide advanced secretarial and administrative support for senior management using technical and business vocabulary and a detailed knowledge of organization operations, organizational procedures and personnel.
• Within established guidelines, make independent decisions regarding planning, organizing and scheduling work.
• Collect, compile and analyze relatively complex data and information.
• Compose straightforward written descriptions/summaries of results.
• Provide professional, accurate, and timely support, contributing to executive, team and departmental objectives.
• Manage senior executive's calendar.
• Manage and coordinate heavy travel schedules for executive including international travel.
• Compose and proofread letters and documents.
• Coordinate meetings and conference calls, including venues, transportation, food, materials preparation and meeting notes transcription.
• Exercise discretion and independent judgment in analyzing and summarizing complex information requests/reports and determining complex trends.
• Assist at Executive meetings as requested or needed.
  
  

Job Summary

Job Description

• Under general supervision, provide advanced secretarial and administrative support for senior management using technical and business vocabulary and a detailed knowledge of organization operations, organizational procedures and personnel.
• Within established guidelines, make independent decisions regarding planning, organizing and scheduling work.
• Collect, compile and analyze relatively complex data and information.
• Compose straightforward written descriptions/summaries of results.
• Provide professional, accurate, and timely support, contributing to executive, team and departmental objectives.
• Manage senior executive's calendar.
• Manage and coordinate heavy travel schedules for executive including international travel.
• Compose and proofread letters and documents.
• Coordinate meetings and conference calls, including venues, transportation, food, materials preparation and meeting notes transcription.
• Exercise discretion and independent judgment in analyzing and summarizing complex information requests/reports and determining complex trends.
• Assist at Executive meetings as requested or needed.
  
  

Medline offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match. And much more!

Education - High school diploma or equivalent.

Relevant Work Experience

At least 6 years experience of which 4 years supporting the highest level of management in a corporation.

Additional

• Intermediate skill level using Outlook.
• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
• Advanced verbal and written (grammar, spelling, format) communication skills level.
  
  

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The Anticipated Salary Range For This Position

$35.50 - $51.50 Hourly

The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

Every day, we’re focused on building a more diverse and inclusive company, one that recognizes, values and respects the differences we all bring to the workplace. From doing what’s right to delivering business results, together, we’re better. Explore our Diversity, Equity and Inclusion page here.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Medical Equipment Manufacturing

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