Executive Admin Assistant

AWP USA-USA; Bothell (WA); Hybrid; USD 48,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

401k matching

Paid time off

Job summary

Genie, a Terex company, seeks an experienced Executive Assistant to support the Genie President as a strategic partner and operational anchor. You will manage complex calendars, travel, and confidential information while coordinating with Leadership Team and external partners.

The role requires at least five years of senior-level support, strong organization, and proficiency with Microsoft 365 apps. Onsite in Bothell four days per week with occasional travel is expected.

Qualifications

• 5+ years of executive support to senior leaders or equivalent experience.
• Experience managing complex calendars, meetings, and travel.
• Strong organizational skills with ability to anticipate needs.
• Excellent written and verbal communication; professional with employees and partners.
• Ability to handle confidential and sensitive information appropriately.
• Proficient with Microsoft 365 apps: Outlook, Teams, Word, Excel & PowerPoint.
• Onsite in Bothell at least four days per week and travel as needed.

Responsibilities

• Optimize the President's time and priorities; anticipate needs and resolve issues.
• Coordinate complex schedules with priority setting and conflict resolution.
• Manage meeting logistics: agendas, materials, action items for decision-making.
• Draft, edit, and manage professional communications; maintain information flow.
• Handle confidential and sensitive business and personnel information.
• Coordinate domestic/international travel: transportation, accommodations, itineraries, logistics.
• Collaborate with other EAs and admin resources across Genie and Terex.

Skills

Executive support

Calendar management

Communication

Organization

Discretion

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Job Description: Join our Team: Executive Assistant Bothell, WA Hybrid

Genie is seeking an experienced Executive Assistant to serve as the executive support partner to the Genie President. This highly visible role enables the President to operate effectively through proactive calendar management, travel coordination, meeting preparation, communication, and day-to-day prioritization. The Executive Assistant also provides calendar and travel support to the Genie President and works closely with the Genie Leadership Team, other Executive Assistants, team members across Terex, customers, and external partners. The Executive Assistant acts as a strategic partner, gatekeeper, and operational anchor—enabling the executives they support to focus on the highest-impact priorities.

What you’ll do

• Optimize the President's time and priorities; anticipate needs and resolve issues proactively.
• Coordinate complex and frequently changing schedules, using sound judgement to prioritize meetings, anticipate conflicts, protect focus time, and recommend solutions when competing demands arise.
• Manage meeting logistics, including preparing and organizing agendas, materials, and capture action items to support effective meetings and help decision-making.
• Draft, edit, format, and manage clear, professional communications; maintain smooth information flow.
• Handle confidential and sensitive business and personnel information.
• Coordinate and manage domestic/international travel, including transportation, accommodations, itineraries, meeting logistics, and other travel requirements.
• Partner with other Executive Assistants and administrative resources across Genie and Terex to coordinate activities, share information, and provide coverage when needed.
• Support leadership meetings, employee events, customer visits, and other business activities as appropriate.
• Build strong internal and external relationships; screen and prioritize requests.
• Represent the President with professionalism, confidentiality, and discretion.
• Identify opportunities to simplify administrative processes, reduce unnecessary work, and improve executive and leadership-team effectiveness.

What you’ll bring — Required Qualifications

• Five or more years of relevant experience providing executive support, administrative support, program coordination, or similar support to senior leaders, or an equivalent combination of education and relevant experience.
• Demonstrated experience managing complex calendars, meetings, business travel, and multiple competing priorities.
• Strong organizational skills and demonstrated ability to anticipate needs, prioritize work, and follow through on commitments.
• Strong written and verbal communication skills and the ability to communicate professionally with employees, executives, customers, and external partners.
• Sound judgment and demonstrated ability to handle confidential and sensitive information appropriately.
• Strongly proficient with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Ability to work onsite in Bothell at least four days per week and to travel occasionally, including domestic and international travel, based on business needs.
• Ability to work effectively in a dynamic environment where priorities and schedules may change quickly.

Preferred Qualifications

• Experience supporting international teams.
• Experience working in global organizations.
• Experience coordinating complex domestic and international travel.

Travel

Occasional domestic and international travel is required. The Executive Assistant is expected to attend quarterly Genie Leadership Team meetings and may travel with the President and leadership team when meetings are held at alternate locations. Additional travel may be required for leadership events, customer visits, or other business needs.

Salary

The salary range for this position is $34.62 - $51.92 USD hourly. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to a base salary, this position is eligible for a performance bonus.

Benefits

• health insurance (medical, dental, vision, Rx)
• life insurance
• accidental death & dismemberment (AD&D)
• short-term and long-term disability
• extended leave options
• paid time off
• company holidays
• 401k matching
• employee stock purchase plan
• legal assistance
• wellness programs
• tuition reimbursement and discount programs

Why join us

We are a global company, and our culture is defined by our Values — Integrity, Respect, Improvement, Servant Leadership, Courage, and Citizenship. Check out this video! The Terex purpose Safety is an absolute way of life. We expect all team members to prioritize safety and commit to Zero Harm. Our top priority is creating an inclusive environment where every team member feels safe, supported, and valued. We make a positive impact by providing innovative solutions, engaging our people, and operating in a sustainable way. We are committed to helping team members reach their full potential. Through innovation and collaboration, our vision remains forward-looking, and we aim to be a catalyst for change, inspiring others to build a better world for generations. We offer competitive salaries, Team Member bonus, healthcare, paid holidays, 401K, life insurance, LinkedIn Learning.

About Terex

Terex Corporation is a global leader in specialized equipment solutions, serving essential sectors such as emergency services, waste and recycling, utilities, and construction. Our diversified portfolio positions us in resilient, high-demand markets with strong long-term growth potential. We design and manufacture advanced specialty vehicles—including fire, ambulance, and recreational vehicles—alongside waste collection vehicles, materials processing machinery, mobile elevating work platforms, and equipment for the electric utility industry. Through our global dealer, parts and service network and true value-creating digital solutions, we deliver best-in-class lifecycle support, helping customers maximize return on investment. With a strong manufacturing footprint in the United States and operations across Europe, India, and Asia Pacific, Terex combines global reach with local expertise to capture opportunities worldwide. Our strategy is clear: exceed customer expectations, invest in innovation, leverage our diversified portfolio, and deliver consistent, profitable growth for our shareholders. For more information, please visit www.terex.com.

Additional Information

We are passionate about producing equipment that helps improve the lives of people around the world and providing our team members with a rewarding career and the opportunity to make an impact. We are committed to recruiting, engaging, developing, and retaining team members at all levels of our global workforce. Our culture is defined by our Terex Way Values – Integrity, Respect, Improvement, Servant Leadership, Courage, and Citizenship. Our values are the driving force behind our commitment to maintain an inclusive, supportive, non-discriminatory, and safe workplace for all team members. To that end, we are committed to actively foster a culture where every team member feels valued, listened to, and appreciated. We are committed to being fair and impartial in our decisions. As an Equal Opportunity Employer, employment decisions are made without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. If you are a qualified individual with a disability, including disabled veterans, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.

You can request reasonable accommodations by contacting the recruiting department (person or department) at [e-mail].

Terex Purpose Video Terex Careers Video Terex Early Talent Video Terex Corporation is a global leader in specialized equipment solutions, serving essential sectors such as emergency services, waste and recycling, utilities, and construction. Our diversified portfolio positions us in resilient, high-demand markets with strong long-term growth potential.