Site Administrator, Waukesha

ES Utilities South Dakota-USA; Waukesha (WI); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Health insurance

401k matching

Paid time off

Life insurance

AD&D

Disability insurance

Tuition reimbursement

Employee stock purchase plan

Dental

Vision

Holidays

Wellness programs

Career advancement

Job summary

Terex in Waukesha, WI is seeking an organized Administrative Assistant to provide frontline support in a fully onsite role. You will handle calls, greet visitors, manage mail, coordinate meetings, and assist with onboarding and documentation.

The position requires 1–3 years’ office experience, strong communication, and proficiency in Microsoft Office; familiarity with Workday or ADP is a plus. Expect reliable attendance and occasional overtime to support events.

Qualifications

• High school diploma or equivalent required.
• 1–3 years experience in administrative, customer service, or receptionist role preferred.
• Strong verbal and written communication skills with a customer-focused approach.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High attention to detail and strong organizational skills.
• Professionalism, integrity, and ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with HR systems such as Workday or ADP preferred.

Responsibilities

• Answer and direct incoming calls, providing accurate information or routing to the appropriate team member
• Welcome team members, visitors, candidates, and vendors, ensuring a professional and positive experience
• Manage building access, including visitor sign-in and badge issuance
• Support job applicant coordination and new hire onboarding activities, including collecting and maintaining documentation
• Assist with drafting correspondence, communications, and presentations
• Coordinate meetings and conference calls, including scheduling and logistics
• Plan and support team member events and company activities, including coordination of logistics, vendors, and materials
• Assist with larger, site-level events, including occasional evening or weekend support
• Receive, sort, and distribute incoming mail and prepare outgoing mail
• Maintain office supplies, equipment, and common areas, coordinating maintenance and procurement as needed
• Support continuous improvement efforts by helping document and streamline processes
• Provide general administrative support and complete other duties as assigned
• Regular, reliable attendance is required.
• Occasional extended hours may be needed to support business needs or events

Skills

Administrative experience

Customer service

Microsoft Office

Education

High school diploma or equivalent

Tools

Workday

ADP

Job description

Location

Fully onsite in Waukesha, WI No relocation provided.

Compensation

$25.00 per hour

What you’ll do

• Answer and direct incoming calls, providing accurate information or routing to the appropriate team member
• Welcome team members, visitors, candidates, and vendors, ensuring a professional and positive experience
• Manage building access, including visitor sign-in and badge issuance
• Support job applicant coordination and new hire onboarding activities, including collecting and maintaining documentation
• Assist with drafting correspondence, communications, and presentations
• Coordinate meetings and conference calls, including scheduling and logistics
• Plan and support team member events and company activities, including coordination of logistics, vendors, and materials
• Assist with larger, site-level events, including occasional evening or weekend support
• Receive, sort, and distribute incoming mail and prepare outgoing mail
• Maintain office supplies, equipment, and common areas, coordinating maintenance and procurement as needed
• Support continuous improvement efforts by helping document and streamline processes
• Partner with the functional Human Resources team members to support specific initiatives
• Manage assigned projects with minimal oversight and adapt to changing priorities
• Provide general administrative support and complete other duties as assigned
• Regular, reliable attendance is required.
• Occasional extended hours may be needed to support business needs or events

What you’ll bring

• High school diploma or equivalent required
• 1–3 years experience in administrative, customer service, or receptionist role preferred
• Strong verbal and written communication skills with a customer-focused approach
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• High attention to detail and strong organizational skills
• Professionalism, integrity, and ability to maintain confidentiality
• Ability to maintain complete confidentiality regarding incoming calls and other information received during the course of employment
• Strong interpersonal skills with the ability to work effectively with individuals at all levels
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with HR systems such as Workday or ADP preferred
• Adaptability and flexibility with a proactive, problem-solving mindset
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience using HRIS databases such as Workday and ADP preferred
• Due to extensive access to confidential data, this individual must not be related to anyone in the Waukesha, WI facility

Why Join Us

We are a global company, and our culture is defined by our Values — Integrity, Respect, Improvement, Servant Leadership, Courage, and Citizenship. Check out this video! The Terex purpose. Safety is an absolute way of life. We expect all team members to prioritize safety and commit to Zero Harm. Our top priority is creating an inclusive environment where every team member feels safe, supported, and valued. We make a positive impact by providing innovative solutions, engaging our people, and operating in a sustainable way. We are committed to helping team members reach their full potential. Through innovation and collaboration, our vision remains forward-looking, and we aim to be a catalyst for change, inspiring others to build a better world for generations.

• We offer competitive salaries
• health insurance (medical, dental, vision, Rx)
• life insurance
• accidental death & dismemberment (AD&D)
• short-term and long-term disability
• extended leave options
• paid time off
• company holidays
• 401k matching
• employee stock purchase plan
• legal assistance
• wellness programs
• tuition reimbursement
• discount programs
• advancement opportunities
• paid vacation
• 401(k)
• medical
• dental
• vision
• The Company offers competitive salaries

About Terex

Terex Corporation is a global leader in specialized equipment solutions, serving essential sectors such as emergency services, waste and recycling, utilities, and construction. Our diversified portfolio positions us in resilient, high-demand markets with strong long-term growth potential. We design and manufacture advanced specialty vehicles—including fire, ambulance, and recreational vehicles—alongside waste collection vehicles, materials processing machinery, mobile elevating work platforms, and equipment for the electric utility industry. Through our global dealer, parts and service network and true value-creating digital solutions, we deliver best-in-class lifecycle support, helping customers maximize return on investment.

With a strong manufacturing footprint in the United States and operations across Europe, India, and Asia Pacific, Terex combines global reach with local expertise to capture opportunities worldwide.

Our strategy is clear: exceed customer expectations, invest in innovation, leverage our diversified portfolio, and deliver consistent, profitable growth for our shareholders.

Additional Information

We are passionate about producing equipment that helps improve the lives of people around the world and providing our team members with a rewarding career and the opportunity to make an impact. We are committed to recruiting, engaging, developing, and retaining team members at all levels of our global workforce. Our culture is defined by our Terex Way Values – Integrity, Respect, Improvement, Servant Leadership, Courage, and Citizenship. Our values are the driving force behind our commitment to maintain an inclusive, supportive, non-discriminatory, and safe workplace for all team members. To that end, we are committed to actively foster a culture where every team member feels valued, listened to, and appreciated. We are committed to being fair and impartial in our decisions.

As an Equal Opportunity Employer, employment decisions are made without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

If you are a qualified individual with a disability, including disabled veterans, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting the recruiting department (person or department) at [e-mail].