Executive Admin & AI Ops Lead (Ophthalmology)

University of Colorado; Aurora (CO); Hybrid; USD 71,000 - 90,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Disability Insurance

Life Insurance

Vision

Retirement plan 401a

Paid Time Off

Vacation days

Sick days

Holiday days

Tuition benefit

ECO Pass

Job summary

The University of Colorado Ophthalmology Department is seeking a full-time Business Services Principal Professional to manage the office operations for the Chair and DFA. You will lead administrative functions, calendar coordination, travel, events, and clinical scheduling, while driving process improvements with AI-powered tools in partnership with campus leaders.

This role emphasizes strong project management, communication, and executive support skills, with hybrid work on campus three days a

Qualifications

• Bachelor's degree from an accredited institution.
• 3-5 years of professional experience in full cycle administrative support and business operations, supporting executive level management.
• Substitution: a combination of education and related experience may substitute for a bachelor’s degree.

Responsibilities

• Oversees the day-to-day functions of the unit.
• Schedule and coordinate meetings for projects with agendas.
• Proactively coordinate travel and reconcile associate expenses.
• Plans and executes department-wide events on behalf of the Chair and DFA including developing budgets, tracking and reconciling expenses, negotiating contracts with vendors, managing timeline of the event.
• Provide project management for Department initiatives led by Chair and DFA, developing processes, utilizing tools to track projects status and communicate updates and action items to key contributors inside and outside of the Department.
• Develop SOPs in the use of AI-powered tools.
• Create and maintain project dashboards or tracking tools to monitor Chair and DFA initiatives, deadlines, owners, milestones, risks, and follow-up items.
• Develop reporting processes that summarize project status, event outcomes, budget activity, and operational priorities for review by the Chair, DFA, and department leadership

Skills

Effective communication

Customer service

Project management

Education

Bachelor's degree

Job description

The University of Colorado Ophthalmology Department is seeking a full-time Business Services Principal Professional to manage the office operations for the Chair and DFA. You will lead administrative functions, calendar coordination, travel, events, and clinical scheduling, while driving process improvements with AI-powered tools in partnership with campus leaders.

This role emphasizes strong project management, communication, and executive support skills, with hybrid work on campus three days a