Business Services Principal Professional

University of Colorado Anschutz; Aurora (CO); Hybrid; USD 70,859 - 90,132; Full time

Job summary

University of Colorado Anschutz Ophthalmology is seeking a full-time Business Services Principal Professional. You will manage the office of the Chair and DFA, coordinate meetings, travel, events, and budgets, and drive AI-enabled workflows across the department.

You will lead administrative support, implement projects, and collaborate with campus AI leaders to improve processes while maintaining superior people skills and emotional intelligence.

Qualifications

• Bachelor's degree from an accredited institution.
• 3–5 years of professional experience in full cycle administrative support and business operations, supporting executive level management.
• Substitution: related experience may substitute for a degree on a year-for-year basis.

Responsibilities

• Oversees day-to-day functions of the unit.
• Schedule and coordinate meetings for projects with agendas.
• Proactively coordinate travel and reconcile expenses.
• Plan and execute department-wide events including budgets and contracts.
• Provide project management for initiatives led by Chair and DFA; develop processes and track status.
• Develop SOPs for AI-powered tools and create dashboards to monitor progress.

Skills

Communication

Customer service

Relationship building

Office management

Education

Bachelor's degree

Tools

Concur

CU Marketplace

Job description

University of Colorado Anschutz

Department: Ophthalmology

Job Title: Business Services Principal Professional

Position #00833389 - Requisition # 40684

Job Summary

The Department of Ophthalmology has an opening for full-time Business Services Principal Professional. This role will be responsible for managing the business, fiscal, and administrative operations for the offices of the Chair of the Department of Ophthalmology, and the Director of Finance and Administration for the Department of Ophthalmology. This position will be in charge of managing projects, communications, calendars, events, appointments and clinical scheduling, travel, reimbursements and official functions of the chair and the DFA. This position will be the responsible point of contact for the administrative support team and general department inquiries. This position will work closely with the Directors of Finance and Operations to help achieve objectives and ensure goals align with the Department of Ophthalmology initiatives. This position will lead the implementation of AI-powered tools to support the administration of the Office of the Chair and the Director of Finance and Administration. The role will research, test, and develop methods and tools that track productivity, support agenda development, generate summary notes, automate routine workflows, and enhance the overall capabilities of the Chair and DFA through responsible use of automation and agentic AI. This work will be completed in partnership with department leadership, campus AI leaders, and other administrative stakeholders to improve work processes, strengthen executive support, and share best practices across the department and broader administrative community. A successful candidate will have a track record of approaching problems with curiosity and the ability to find creative and technology-driven solutions in addition to superior people skills and a high level of emotional intelligence.

Key Responsibilities

• Oversees the day-to-day functions of the unit
• Schedule and coordinate meetings for projects with agendas.
• Proactively coordinate travel and reconcile associate expenses
• Plans and executes department-wide events on behalf of the Chair and DFA including developing budgets, tracking and reconciling expenses, negotiating contracts with vendors, managing timeline of the event.
• Provide project management for Department initiatives led by Chair and DFA, developing processes, utilizing tools to track projects status and communicate updates and action items to key contributors inside and outside of the Department.
• Develop SOPs in the use of AI-powered tools
• Create and maintain project dashboards or tracking tools to monitor Chair and DFA initiatives, deadlines, owners, milestones, risks, and follow-up items.
• Develop reporting processes that summarize project status, event outcomes, budget activity, and operational priorities for review by the Chair, DFA, and department leadership

Work Location

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us

Our department's home to the Sue Anschutz Rodgers Eye Center on the Anschutz Medical Campus. This state-of-the-art facility is one of the largest eye centers in the country and serves not only patients in the Rocky Mountain region but also patients all over the world.

The technological innovations conceived and developed by Departmental faculty have changed the practice of eye care throughout the world. Our educational programs train the next generation of leaders in ophthalmology. Our specialists have developed national and international reputations for excellence in routine and complex ophthalmic care. We have invested heavily in tracking our clinical outcomes and we are proud that our clinicians perform at the highest levels in their respective fields.

Why work for the University?

We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications

Minimum Qualifications

• Bachelor's degree from an accredited institution
• 3-5 years of professional experience in full cycle administrative support and business operations, supporting executive level management
  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• At least 4 years of experience providing administrative support to an executive/vice chair/VP in higher education or an academic healthcare setting
• Extensive, diverse and progressively responsible experience, including direct responsibility for managing customer centric positions and office support responsibilities.
• Experience managing executive level calendar, scheduling, event planning.
• Experience working with University of Colorado systems (Concur, CU Marketplace, etc.).

Knowledge, Skills and Abilities

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.

Schedule

Full-time

Anticipated Pay Range

The starting salary range (or hiring range) for this position has been established as $70,859 - $90,132.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [e-mail].

Background Check Statement

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.